Legal Assistant

## Company Description A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here. ***What we offer*** - **Impact** - The work you do here matters to millions. - **Growth** - Philadelphia is growing, why not grow with it? - **Diversity & Inclusion** - Find a career in a place where everyone belongs. - **Benefits** - We care about your well-being. ***Agency Description*** The Board of Ethics is an independent body that administers and enforces the City’s ethics, campaign finance, and lobbying laws. The Board’s mission is carried out by a dedicated team of approximately fourteen staff members, including attorneys and compliance professionals. The Board’s staff carries out the day-to-day functions of the Board, subject to the Board’s oversight. General Counsel staff provides advice, training, and compliance assistance to City workers, candidates, lobbyists, businesses, and City residents. Compliance staff supports the Board’s disclosure and ethics programs through filing assistance, compliance communications, and outreach to filers. Enforcement staff investigates and prosecutes violations of the City’s campaign finance and lobbying laws, financial disclosure requirements, conflict of interest rules, political activity restrictions, and other ethics rules. General Counsel staff is a team of five attorneys. In addition to serving as the Board’s principal legal advisor, the team’s work includes reviewing and updating ethics regulations, providing informal and formal advice on the City’s ethics laws, conducting ethics training, advising the Board and its Hearing Officer in adjudications of administrative enforcement matters, and maintaining and updating key legal and policy documents and educational materials ## Job Description **Position Summary** The Office of the General Counsel of the Board of Ethics is seeking a Legal Assistant to support the work of General Counsel staff. The Legal Assistant will coordinate the administrative and logistical aspects of team’s work on administrative enforcement proceedings, drafting and promulgation of Board regulations, training, and informal advice. The Legal Assistant will also be responsible for drafting and maintaining correspondence, acting as a point of contact for scheduling and advice requests, drafting procedural orders, and organizing and managing both electronic and paper files. **Essential Duties & Responsibilities:** **Communications** - Initiate and maintain communications with external parties including drafting cover letters, managing emails, scheduling hearings and reserving meeting space for adjudications and other administrative enforcement matters - Schedule and coordinate in-person and virtual ethics training sessions with City offices and City boards and commissions - Assist with maintenance and updating of public-facing educational materials including ethics manuals, brochures, website content, form letters, and explainers - Cultivate and manage intra-City department relationships and contact lists - Support official BOE social media including by scheduling posts and updating pre-formatted, recurring content **Legal Research & Writing** - Under the supervision of attorneys, draft basic legal documents including orders, memoranda, and other legal documents as needed - Assist with rese…