Interim Business Administrator/Board Secretary

Interim Business Administrator/Board Secretary JobID: 600 Position Type: Administration Date Posted: 7/6/2026 Location: Central Office Additional Information: Show/Hide Interim School Business Administrator/Board Secretary Anticipated start date: November 1, 2026 Plumsted is a Prek - 12 School District with approximately 1,200 students. TITLE: SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY DEPARTMENT: Administration REPORTS TO: Superintendent of Schools QUALIFICATIONS: School Business Administrator Certificate or certificate of eligibility Experience in budget preparation and administration, and understanding of statutory and code requirements related to school budgeting. Understanding of the principles and practices of financial accounting and reporting procedures consistent with statute, code, and GAAP requirements. Knowledge of statutory requirements and accepted practices in school districts related to insurance, purchasing, transportation, food services, school plant operations, and facility planning. Demonstrated organizational, communication, and interpersonal skills. Successful experience in human resources management and understanding of statutory requirements related to public employment and collective bargaining. Required: Criminal and employment history background check and proof of U.S. citizenship or legal resident alien status. SUPERVISES: Business Manager, the Buildings & Grounds Manager, Food Service Manager, Transportation Liaison, Payroll/Receptionist, Administrative Assistant to the School Business Administrator, Purchasing/Accounts Payable, Registration/Attendance/Transportation Assistant PERFORMANCE RESPONSIBILITIES: Assists the superintendent in the preparation of the annual school budget and is responsible for the administration of all phases of the budget throughout the year. Serves as the official purchasing agent of the Board of Education and is responsible for establishing procedures for the acquisition of supplies and equipment for the district per the law and board policies. Approves invoices for payment and prepares a list for ratification. Disburse funds to vendors. Oversees the Buildings and Grounds Manager's operations and maintenance of all school facilities, ensures that all local, state, and federal standards for the health and safety of students and staff are maintained and that required reports are kept on file. Responsible for the district's contracted food services program; ensures the procedures are in accordance with law and regulations including the school lunch program. Administers the district's insurance/risk management program and secures all necessary insurance certificates. Responsible for the billing and collection of miscellaneous receipts. Is responsible for the safe, efficient operation of the student transportation program by overseeing the Transportation liaison. Handles the business aspect of obtaining contracted transportation services. Assists the Superintendent in the projection of facility needs and oversees all construction programs. Helps develop educational standards for sites, buildings, and equipment; prepares cost data; and cooperates with architects and construction supervisors during construction programs. Acts as an agent of the board in site acquisition and sale and/or lease of property. Responsible for the inventory of all district property. Supervises bonding procedures, including resolutions from attorneys, referendum, and sale of temporary notes and bonds. Maintains a bond register, prepares annual debt service budget, and disburses proceeds to holders of notes and bonds when due. Oversees the preparation of the district payroll and ensures proper maintenance of records related to auditing requirements, tax laws, and employee benefits. Responsible for implementing hospitalization, major medical, and other types of board-approved employee benefit plans. Supervises the development of monthly and annual financial reports as required, and prepares reports f…