Information Governance Manager (m/f/d)

### Company Description **About EIT RawMaterials** As the world moves towards a greener future, the demand for raw materials—minerals and metals—is set to increase immensely over the next three decades. Europe faces a critical challenge in securing a stable supply of these essential resources. This challenge is where EIT RawMaterials steps in. EIT RawMaterials is at the forefront of driving innovation and sustainability in the raw materials sector. **As an Innovation Community within the European Institute of Innovation and Technology (EIT), we collaborate with over 300 partners across industry, academia, and research institutes.** Together, we forge dynamic, long-term partnerships to develop innovative solutions that meet Europe's growing demand for raw materials. ### Position **Role Overview** The **Information Governance Manager** (m/f/d) is responsible for shaping and managing EIT RawMaterials’ information governance framework and digital workplace environment. Acting as the solution owner for information management within the IT Operations team, the role oversees the design, implementation, and continuous improvement of document management, collaboration, metadata, access control, and information lifecycle processes across Microsoft 365 and related platforms. The Information Governance Manager works closely with business stakeholders to translate operational, compliance, legal, tax, and security requirements into scalable, user-friendly, and compliant-by-design solutions, ensuring that information is structured, secure, accessible, and effectively managed throughout its lifecycle. Through well-governed digital systems and processes, the role enables efficient collaboration, regulatory compliance, and sustainable knowledge management across the organisation. ### Key Responsibilities ##### Information Management Architecture - Design, implement, and continuously improve a company-wide information and document management architecture. - Own the technical structure, configuration, and operation of the organisation’s information management environment, currently based on Microsoft 365 and SharePoint. - Ensure seamless integration of information management solutions with the broader IT landscape, including ERP, CRM, operational platforms, business applications, and data environments. - Define and maintain information architectures, metadata frameworks, taxonomy standards, and access control models. - Ensure scalability, maintainability, and future readiness of information management solutions and platforms. ##### Document Management System (DMS) & Governance - Lead the development, implementation, and operation of the organisation’s Document Management System (DMS). - Establish and maintain a practical governance framework covering document organisation, metadata standards, user permissions, lifecycle management, and information classification. - Define and enforce standards for document storage, retrieval, version control, and collaboration. - Ensure information assets remain structured, accessible, and compliant across their lifecycle. ##### Compliance by Design - Translate legal, regulatory, tax, compliance, and business requirements into functional system designs and technical solutions. - Design and maintain document retention, archiving, and records management processes aligned with applicable legal and regulatory obligations. - Ensure audit-proof, revision-safe, and compliant information storage and management practices. - Enable the organisation to meet information governance, compliance, and documentation requirements through effective system design and controls. ##### Automation & Process Enablement - Identify opportunities to automate information management and document-related processes. - Design, implement, and optimise digital workflows, including approvals, document reviews, electronic signatures, and lifecycle management processes. - Drive continuous improvements in process efficiency, user experience, and orga…