Human Resources Coordinator

**Human Resources Coordinator** **Administration | Waco,TX | On-site** **About Kinetic Custom Trailers** Kinetic Custom Trailers is where innovation meets craftsmanship. We engineer custom Class 8 trailer solutions that raise the bar in design, functionality, and quality - built to meet complex, specialized customer needs. With nearly a decade of proven success at our Canadian headquarters and continued expansion into the U.S., we’re growing our team to support both our people and our production operations. Whether you’re on the shop floor, behind a CAD screen, or supporting the business, you’ll join a team that values excellence, adaptability, and forward-thinking. We’re building more than trailers -we’re building a culture of respect, accountability, safety, mentorship, and pride in what we create together. Our People & Culture team plays a critical role in supporting the shop floor, site crews, and office teams who make our success possible. **Role Overview** Kinetic (Waco) is hiring a Human Resources Coordinator to support daily HR operations inside our manufacturing environment. This is not a general office support role. You will work closely with Operations, Production Leadership, and Finance to ensure employee records, payroll inputs, certifications, onboarding, and benefits administration are accurate, organized, and compliant. This role is ideal for an HR Coordinator/HR Administrator who is ready to take ownership of core HR coordination in a structured, process-driven environment. **Key Responsibilities** **HR & Employee Administration** - Maintain accurate and confidential employee files (digital and physical) - Track employee certifications, training records, and required compliance documentation - Monitor expiry dates and proactively communicate upcoming renewals - Support document control for HR policies, forms, and templates (SharePoint and internal systems) - Prepare employment documentation including offer letters, employment agreements, onboarding packages, and status change letters **Onboarding & Employee Lifecycle** - Coordinate Day 1 onboarding processes across shop, site, and office roles - Prepare onboarding checklists and ensure completion of required documentation - Support recruitment coordination including scheduling interviews and maintaining candidate records - Assist with offboarding documentation and final paperwork processing **Payroll & Benefits Support** - Support payroll processing by reviewing timecards, checking data for accuracy, and assisting with employee payroll questions - Prepare and organize payroll-related documentation and records - Assist with benefits and leave administration by distributing forms, maintaining trackers, and filing documentation confidentially - Work alongside HR and Finance to ensure payroll and benefits processes run smoothly **General Administration** - Maintain controlled versions of HR forms and templates in SharePoint - Assist with HR communications such as policy reminders, training notices, and announcements - Order and track office and administrative supplies, maintaining inventory trackers and reorder points. - Promote company safety culture and follow PPE requirements when accessing production areas. **Health & Safety** - Coordinate workplace safety initiatives and OSHA compliance activities. - Assist with OSHA recordkeeping and required documentation. - Coordinate employee safety training and onboarding. - Assist with incident investigations and corrective action plans. - Maintain required safety records and training documentation. - Support ongoing safety improvement initiatives throughout the facility. **Required Qualifications** - Bachelor's Degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience. - 2–3 years of progressive Human Resources experience. - Working knowledge of: - Federal employment laws - FLSA - FMLA - ADA - EEOC - OSHA regulations - Experience supporting recruit…