Human Resources Analyst - Benefits and Leaves

HUMAN RESOURCES ANALYST - BENEFITS AND LEAVES Full-time confidential, exempt, benefitted APPLICATION CLOSING DATE: 5pm 8/7/2026 JOB DESCRIPTION: General Statement of Duties: Oversees, along with the human resources director and human resources supervisor, the administration of employee benefits, facilitation of state and federal protected leaves such as Oregon Family Leave (OFLA), Family and Medical Leave (FMLA) and Paid Leave Oregon (PLO); creates, implements, and maintains staff appreciation, engagement and wellness programs. Distinguishing Features of the Class: The human resources analyst organizes and administers the district’s comprehensive human resource programs, including benefits, state and federal leaves, total rewards, engagement and wellness initiatives, and provides support to the human resources director and human resources supervisor. Work is performed under the supervision of the human resources supervisor who reviews work primarily based on results attained and on the accomplishment of outlined objectives and goals. The human resources analyst exercises independent judgment and discretion to make authoritative choices without immediate supervision. This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department and committees and may plan, assign, delegate, or supervise the work of others for special projects. Assists with other Human Resources Department projects as assigned. Examples of Essential Duties Performed: (Illustrative only. Any single position of a class will not necessarily involve all of the duties listed, and many positions will involve duties that are not listed). - Administer the district’s comprehensive benefit program including, but not limited to, medical, dental, vision, health savings account (HSA), health reimbursement arrangement (HRA), flexible spending accounts (FSA), long term disability (LTD), life insurance, retirement, optional supplemental benefits, COBRA notifications, and ACA reporting. - Collaborates with the district’s benefits broker to analyze overall plan design, carrier options, claims data, and rates for renewals and annual open enrollment. Prepares and presents annual benefit plan change proposals to the human resources director and other management staff. - Maintain comprehensive knowledge of the district’s employee benefit plans and serve as the district’s subject matter expert, providing guidance and responding to complex questions from employees regarding benefits. - Responsible for providing benefit orientation to newly eligible employees, facilitating the staff benefits committee, oversight of annual open enrollment, and determining eligibility and processing mid-year changes for qualifying events. - Responsible for processing required benefit forms, creating and maintaining processes to ensure employee benefits are accurate and up to date. Oversee benefit data tracking and reporting mechanisms within the human resources information system (HRIS). - Work closely with the payroll and finance department on benefit-related tasks including benefit enrollment, mid-year benefit changes, benefit coverage discrepancies, vendor invoices, insurance renewal, ACA reporting 1094-C/1095-C tax forms, and state and federal protected leaves. - Administer protected leaves in compliance with federal and state laws, including but not limited to, FMLA, OFLA, and PLO. Responsible for compiling and processing required leave request forms and medical documentation, tracking continuous and intermittent protected leaves, data entry, filing and maintaining records. - Ensures compliance by requesting timely medical certification from providers to determine leave eligibility and re-certification as required and verifies return-to-work documentation includes any restrictions as appropriate. May assist with requests for temporary job modifications and/or reasonable accommodations as needed. - Maintain comprehensive knowledge…