Human Resource Secretary (Seasonal)

Position Purpose Position provides administrative, clerical, and operational support to the Human Resources (HR) Department. This role supports smooth HR operations by coordinating communications, maintaining accurate records, assisting with compliance related tasks, processing documents and forms, preparing correspondence, tracking HR activities, and ensuring timely follow through on departmental priorities. The HR Secretary serves as a primary administrative contact for employees and applicants, delivers high quality customer service, and helps maintain a professional, organized, and confidential HR environment related tasks, processing documents and forms, preparing correspondence, tracking HR activities, and ensuring timely follow through on departmental priorities. The HR Secretary serves as a primary administrative contact for employees and applicants, delivers high quality customer service, and helps maintain a professional, organized, and confidential HR environment.‑related tasks, processing documents and forms, preparing correspondence, tracking HR activities, and ensuring timely follow‑through on departmental priorities. The HR Secretary serves as a primary administrative contact for employees and applicants, delivers high‑quality customer service, and helps maintain a professional, organized, and confidential HR environment. Distinguishing Characteristics Inspire Development Centers provides early Childhood Education (ECE) and social services to approximately 3,000 children in a center-based and home-based setting, at more than 25 Child Development Centers (CDC) throughout the State of Washington. At these sites, Inspire employs approximately 900 staff on a $60 million annual budget. Inspire provides these services under various federal and state funded programs with differing regulations and stipulations, which must be coordinated and adhered to, including, but not limited to: Regional Head Start (RHS), Regional Early Head Start (REHS), Migrant Seasonal Head Start (MSHS), and the State of Washington’s Early Childhood Education and Assistance Program (ECEAP). The organization is required to meet an annual quota of non-federal share (in-kind) funds. A large majority of children’s first language is Spanish. Over the past 40 years, Inspire has strategically and incrementally increased its capacity to address the rapidly changing needs of its families and communities. Supervisory and Other Relationships - The Secretary reports directly to the HR Director or designee and collaborates with HR Specialists, HR Managers, Program Directors, Center Managers, and other IDC personnel. Interacts with employees, applicants, vendors, and external agencies. Examples of Essential Duties and Responsibilities The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. *Administrative, Data, & Systems Support* 1. Serve as the first point of contact for HR visitors, phone calls, and inquiries; route questions to appropriate HR personnel. 1. Process incoming and outgoing mail, interoffice deliveries, and distribute materials to HR team members. 2. Assist in drafting, updating, formatting, and posting HR documents (correspondence, letters, forms, reports), purchase orders, including job descriptions, onboarding materials, and employee packets. 3. Maintain HR department calendars, meeting schedules, and assist with coordination of trainings, conferences, interviews, and HR related events.‑related events. 4. Assist with data entry, scanning, electronic uploads, and records updates in HR systems (e.g., UKG, payroll/benefits platforms, applicant tracking). 5. Run routine reports as requested and support HR staff with gathering data for audits, program reporting, and metrics dashboards. 6. Ensure accuracy and confidentiality of all infor…