HR Operations Assistant - (U.S. Based - Remote)

**About Us** Lyrasis (http://www.lyrasis.org) is a 501 c 3 non-profit membership organization whose mission is to support enduring access to the world's shared academic, scientific and cultural heritage through leadership in open technologies, content services, digital solutions and collaboration with archives, libraries, museums and knowledge communities worldwide. Our Mission Statement is: Lyrasis empowers libraries, archives and museums through content services, open technologies and community-based solutions that expand access to information, preserve cultural heritage, and advance the shared goals of our members and the communities we serve. Collaboratively, we build a future that is inclusive, equitable, accessible and sustainable. Lyrasis organizational and staff values are: communication, respect, collaboration, impact, and service. Lyrasis was created by its members to help them tackle wide-reaching challenges with collective strengths. Lyrasis helps its members amplify their impact and influence. **Summary Description:** The **HR Operations Assistant** provides comprehensive administrative and operational support for the Human Resources department. This role is responsible for assisting with key HR programs, benefits, performance management processes, recruitment and onboarding logistics, and serving as the first point of contact for general HR inquiries. This position plays a critical role in maintaining accurate records, supporting employee engagement initiatives, and ensuring that HR processes run efficiently and in compliance. The **HR Operations Assistant** works under the direction of the Associate HR Director and supports the execution of HR programs and operational workflows. **Duties/Job Responsibilities:** **HR Operations Support:** - Monitor and respond to employee inquiries in the HR Slack channel and the Lyrasis HR general email inbox (human.resources@Lyrasis.org), addressing routine inquiries and escalating complex matters as appropriate. - Prepare and distribute timecard approval reminders. - Assist in updating the HR SharePoint Site. - Maintain accurate HR records in compliance with federal, state, and company requirements. - Assist in internal audits of employee files and documentation, as needed. - Actively assist in maintaining the HRIS database and personnel files to ensure records are accurate, including employee contact information, job classification, organizational structure, and other key details. - Assist with the Education Assistance Program, including processing requests, tracking eligibility, and coordinating required documentation. - Maintain and update the organization's official org chart, ensuring accuracy of reporting structures and timely reflection of staffing changes. - Collect and confirm All Staff Meeting presentation requests and send out semi-monthly agenda to all staff. **Benefits Administration Support:** - Issue new hire benefits enrollment emails and 403(b) consultation notifications in accordance with onboarding timelines. - Assist with benefit documentation and processing employee benefit enrollments, changes, and terminations. - Track benefit enrollment timelines and required documentation. - Assist in preparing materials and communication for open enrollment. - Submits new and updated employee information and status changes to insurance carriers and vendors. - Complete monthly fringe benefit reconciliation, identifying discrepancies between payroll and carrier invoices and reporting findings to the Associate HR Director. **Talent Acquisition & Recruitment Operation Support:** - Post open positions internally and externally according to established recruitment procedures, as necessary. - Manage candidate communications, including initial outreach, follow-up emails, interview scheduling for both first and final interviews, and correspondence with candidates who are not selected. - Collaborate with hiring managers to compile draft interview questions for both the first a…