HR Compliance & Safe Workplace Coordinator

At Episcopal Community Services (ECS), employees work with participants who may be experiencing homelessness, behavioral health conditions, substance use challenges, and other difficult life circumstances. While this work is meaningful and mission-driven, it can at times be stressful, demanding, or unpredictable. Employees are expected to exercise sound judgment, remain aware of their surroundings, follow established safety, communication, and de-escalation procedures, participate in all required trainings, and promptly report incidents, threats, injuries, or unsafe conditions, in accordance with ECS policies and procedures. **POSITION SUMMARY** The **HR Compliance and Safe Workplace Coordinator** ensures the organization maintains a safe, fair, and legally compliant workplace. This position implements, and monitors HR compliance initiatives, updates safety protocols and manuals, and risk mitigation initiatives to promote a safe, equitable, and legally compliant workplace. The Coordinator serves as a subject-matter expert in HR legal compliance, OSHA requirements, and HR policy administration. This job description may be adjusted both before and after hire as we continue to define it. * * * **PRIMARY DUTIES** **HR Compliance** - Plan and execute internal audits of HR processes (e.g., I-9s, personnel files, leave management, training compliance, and other annual and bi-annual compliance requirements). - Support external audits by providing accurate and organized employee records and documentation. - Conduct bi-weekly payroll audits, ensuring compliance with labor laws, and reporting results up to ECS Executives. - Monitor, track, follow up, and help close out corrective actions related to payroll audits. - Monitor and promote compliance with federal, state, and local employment laws and regulations (e.g., FLSA, FMLA, ADA, EEO, OSHA, Cal/OSHA, and state specific wage and hour requirements). - Maintain awareness of regulatory changes and participate in updating policies, procedures, forms, personnel files, job descriptions and other documents. - Process monthly credit card reconciliation, ensuring proper allocations and cost transfers. - Accept, track, forward and respond, as requested, to legal documents, including subpoenas. **Safe Workplace and OSHA Compliance** - In collaboration with the Safety Manager, coordinate workplace safety programs to ensure compliance with OSHA, Cal/OSHA, and other applicable safety standards. - Maintain and update the Injury and Illness Prevention Program (IIPP), Workplace Violence Prevention Plan (WVPP), and Emergency Response Plan (ERP). - Participate in bi-weekly New Hire Orientation to train on De-escalation techniques and other safety practices. - Participates in and takes notes during Safety Meetings and Health and Safety Committee Meetings and ensures follow-up on next step actions. Back-up as lead in meetings during Safety Manager’s absence. - Support training programs related to workplace safety, emergency response, and ergonomics. #### **Reporting and Risk Management** - Prepare reports for HR leaders on compliance metrics, training completion, and audit findings. - Track, report, and analyze trends in injuries, workers’ compensation claims, and safety incidents to identify prevention opportunities. - Support the Director of Human Resources Compliance and Analytics in preparing and submitting required regulatory filings (e.g., EEO-1 report, OSHA 300 logs, annual summaries, and other required filings). - Support the Safety Manager in preparing and tracking drills, safety inspections, hazard assessments, and incident investigations. **REQUIREMENTS** - Minimum **five (5) years of experience** in HR compliance, risk management, or workplace safety coordination. - Experience interpreting and applying OSHA/Cal/OSHA, FLSA, ADA, FMLA, or other state, federal labor laws required. - Professional certification preferred (e.g., SHRM-CP/SCP, PHR/SPHR). - Prior experience conducting HR audits and main…