High School Office Receptionist

Job Title: Building Secretary High School Reports to: 7-12 Administrators Salaried or Hourly: Hourly FLSA Status: Non-Exempt Normal Work Hours: 40 hours per week - Monday - Friday: 7:30 A.M. - 4:00 P.M. Annual Days: 201 Salary: $17.00 per hour Start Date: July 24, 2026 Job Product: Outstanding customer service to students, families, and staff related to school operations. General Purpose: The Secondary School Secretary/Receptionist provides administrative support at the high school site; establishing and maintaining records; compiling and distributing materials and reports and responding to inquiries from a variety of internal and external sources. Essential Duties and Responsibilities: - Greets all visitors courteously, checks appointments, and directs them to the proper person - Creates and maintains a clean, attractive, orderly, safe, and efficient office environment - Receives and routes all telephone calls and records messages - Compiles data for the purpose of preparing reports or processing requests including student reports such as attendance - Maintains the organization and the general record keeping of the office to include a variety of manual and electronic document files and records - Performs administrative work in support of the High School Principal and Secondary Assistant Principals. - Maintains inventories of supplies and materials - Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment - Responds to inquiries from a variety of internal and external parties (e.g. staff, other schools, government agencies, the general public, students, parents, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction - Support students in medication administration, basic health assessment and first aid care under the supervision or delegation of the school nurse. - Assist and provide communication with maintenance staff regarding facility concerns. - Reports immediately any suspicious activity or unusual behavior on the part of visitors - Maintains a professional level of confidentiality regarding personnel and student matters - Positively represents the school and its mission to the students, parents, colleagues, and general public - Ability to work cooperatively with school staff and administration - Covers classes as a substitute teacher as needed in the event of staffing emergencies - Knowledge of Infinite Campus is preferred Other Duties and Responsibilities: As needed or assigned. Minimum Requirements: SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; analyzing; customer service; and problem-solving. KNOWLEDGE is required to perform basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include business telephone etiquette; office equipment/software; and English grammar, punctuation, and spelling. ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data, and utilize job-related equipment. Problem-solving is required to identify issues…