Governance and Compliance Coordinator

Who You’ll Work With: The Legal and Compliance Department is responsible for ensuring compliance with all of the legal and regulatory requirements to which we are subject, protecting the firm from regulatory and reputational risk across the globe, and strengthening the firm’s culture of compliance. We do this through collaborative partnership with the business units we support by providing thoughtful and timely advice. In addition, the department conducts global monitoring and training activities that detect, address and mitigate regulatory and reputational risk. The advice coupled with the monitoring and training activities provide the framework to support the firm’s business strategy and objectives while maintaining a high standard for integrity. What You’ll Do: The Governance and Compliance Coordinator supports the Corporate Legal and Compliance functions by helping manage board and board committee meetings; maintaining corporate records and governance documentation; preparing regulatory filings, entity management activities, and providing related executive administrative support. This role requires strong organizational skills, attention to detail, discretion, executive presence, and the ability to coordinate effectively with senior executives, board members, internal stakeholders, and external service providers. Key Responsibilities - Provide executive administrative support to the Chief Compliance Officer and the Head of Corporate Legal. - Maintain and manage complex executive calendars, proactively resolving scheduling conflicts, prioritizing meetings, coordinating internal and external attendees, and ensuring leaders are prepared for upcoming commitments. - Arrange domestic and international travel, accommodations, ground transportation, itineraries, and related logistics for the Board of directors, the Chief Compliance Officer and Head of Corporate Legal. - Coordinate logistics for board, committees of the board, and governance-related meetings, including scheduling, materials preparation, distribution, and follow-up. - Plan and coordinate board-related events, including venue coordination, attendee communications, materials, catering, technology needs, and day-of logistics. - Assist with preparing agendas, briefing materials, resolutions, minutes, and other governance documents. - Maintain accurate corporate records, including board materials, officer and director information, entity records, and related governance files. - Support the tracking and completion of action items arising from board, committee, and internal governance meetings. - Administer and maintain governance systems, entity management platforms, board portals, document repositories, transfer agency portals and stock exchange reporting systems. - Process invoices, purchase orders, expense reports, and related payment documentation, coordinating with Finance, vendors, and internal stakeholders to ensure timely review, approval, and payment. - Partner with Legal, Compliance, Finance, Tax, HR, executive assistants, business teams, and external service providers to support governance initiatives and deadlines. - Handle confidential and sensitive information with professionalism, sound judgment, and appropriate discretion. - Occasional travel may be required to provide on-site support and coordinate day-of logistics during quarterly board meetings. What We’re Looking For: - Bachelor’s degree preferred; paralegal certificate or equivalent legal, compliance, or corporate governance experience a plus. - Experience in corporate governance, legal operations, corporate secretary support, compliance, entity management, or executive administration preferred. - Experience coordinating board or executive-level meetings, events, travel, and logistics in a professional services environment preferred. - Familiarity with board processes, corporate records, resolutions, minutes, legal entity maintenance, and governance best practices. - Proficiency with Microsoft Office…