General Office - Treasurer

## Overview Candidates may apply directly through the City’s website, or submit resume and cover letter to [HRmanager@salinemi.gov](mailto:HRmanager@salinemi.gov). Position remains open until filled. The City of Saline is an equal opportunity employer. ## Description **SUMMARY** Serves as administrative assistant to the City Treasurer. Responsible for the overall administrative organization and daily operations of the Finance Department. Performs cash receipting for the Front Desk. Must possess strong customer service skills as they are responsible for greeting and assisting in-person visitors, accepting/directing phone calls incoming to the City phone lines. Additionally, this position will collect money and answer questions. Other duties include scheduling meetings. **EDUCATIONAL REQUIREMENTS** - Associate Degree preferred **EXPERIENCE REQUIREMENTS** - Prior clerical and/or office management experience **KNOWLEDGE** | **** | **REQUIREMENTS** | | --- | --- | | **KNOWLEDGE** | ***ESSENTIAL*** | ***IMPORTANT*** | | Knowledge of principles and practices of effective customer service and customer-oriented telephone etiquette | **R** | | | Knowledge of office administrative practices and procedures, including file and document management procedures and practices | **R** | | | Knowledge of systems such as word processing, managing files and records, and other office procedures and terminology | **R** | | | Knowledge of spelling, grammar, and punctuation | **R** | | | Knowledge of principles and processes for providing customer service and personal services | | **R** | | Knowledge of City organization and basic information regarding ordinances, rules, policies, procedures applicable to areas of assigned responsibility | | **R** | | Knowledge of Advanced uses of word processing, graphics, spreadsheet, database, and other software to create documents and materials requiring the interpretation and manipulation of data | | **R** | **REQUIRED ABILITIES** | **** | **REQUIREMENTS** | | --- | --- | | **ABILITY** | ***ESSENTIAL*** | ***IMPORTANT*** | | Act independently | **R** | | | Attend to details | **R** | | | Communicate verbally | **R** | | | Communicate in writing | **R** | | | Concentrate | | **R** | | Initiate | **R** | | | Multi-task | **R** | | | Analyze situations | | **R** | | Empathize | | **R** | | Identify problems | | **R** | | Manage pressure/stress | | **R** | | Motivate | | **R** | | Organize | **R** | | | Problem-solve | | **R** | | Think creatively | | **R** | **REQUIRED SKILLS** | **** | **REQUIREMENTS** | | --- | --- | | **SKILL** | ***ESSENTIAL*** | ***IMPORTANT*** | | Actively listen to fully understand circumstances | **R** | | | Focus on details to reduce errors and increase efficiency | **R** | | | Manage time effectively to ensure all work is completed timely and effectively | **R** | | | Organize work to maximize productivity | **R** | | | Plan work projects to ensure efficiency | **R** | | | Collaborate with others to maximize innovation and effectiveness | | **R** | | Communicate ideas, thoughts, knowledge and information to foster clarity and engage others | | **R** | | Resolve conflicts to facilitate goal achievement | | **R** | | Use empathy to understand the point of view of others | | **R** | **SUPERVISORY RESPONSIBILITIES** - None **REPORTS TO** - City Treasurer; limited supervision by the Treasury Services Coordinator **ESSENTIAL JOB FUNCTIONS** [*The fundamental job duties the individual must be able to perform, with or without accommodation; removal of these functions would fundamentally change the job*] - Answers phone, redirects incoming calls as necessary, and processes incoming and outgoing mail. - Types, proofreads, and edits the content of documents. - Prepares, updates, and maintains departmental forms, including digital filing. Must maintain records in accordance with overall City record retention requirements. - Provides ongoing support to departmental staff for sourcing, purchasing, sched…