FWS Administrative Assistant

**Title of position: Administrative Assistant / Student Worker** **Supervisor: Maia Wakefield (Assistant Director of Enrollment)** **Position Start Date: Spring 2026** **Number of students needed: One (1)** **Schedule: TBD, 20 hours max per week** **Salary: $18 per hour** **** **GENERAL SUMMARY** The department is seeking a reliable, organized, and detail-oriented student to serve as an Administrative Assistant. This position provides essential support to our daily operations and offers a great opportunity to gain professional office experience. *Note: This position is funded through the Federal Work-Study program. Applicants must have a confirmed Federal Work-Study award in their current Financial Aid package to be eligible.* **ESSENTIAL DUTIES AND RESPONSIBILITIES** - Management: Assist the Director with assigned administrative tasks with assigned administrative tasks. - Data & Documentation: Assist with data entry, filing (digital), scanning, and photocopying documents. - Scheduling: Assist in scheduling meetings, managing calendar appointments for staff, or reserving conference rooms. - Office Upkeep: Monitor outreach supply inventory and submit requests for replenishment; ensure the office areas remain tidy. - Special Projects: Assist staff with event preparation, campus errands, and research tasks as needed. - Confidentiality: Handle sensitive information with discretion and adhere to FERPA privacy standards. **REQUIRED QUALIFICATIONS** - Must have a minimum of a 3.0 CGPA (must at least be in 2nd quarter to have CGPA) - Must have no history of academic or conduct issues on campus or in student housing **** **SKILLS AND SPECIFICATIONS:** - Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace (Docs, Sheets, Gmail). - Soft Skills: - Strong verbal and written communication skills; ability to multitask and prioritize work effectively. Verbal and written fluency in English. - Excellent spelling and grammar. - Outstanding organizational and planning skills, customer service-oriented. - Great attention to detail, successfully perform under pressure/to deadlines. - Ability to work in a fast-paced environment and manage multiple projects. - Attributes: - Punctual, dependable, and able to work independently with minimal supervision. - Ability to complete tasks that are requested in a timely manner. - Reliable, independent, self-motivated, and able to take ownership of project. - Experience: Prior office or customer service experience is a plus, but not required. We are willing to train the right candidate! **SCHEDULE** Work shifts will be scheduled between 8:00 AM - 5:00 PM, Monday - Friday. We are committed to accommodating your academic schedule and exam periods. **APPLICATION DEADLINE** **:** Open until filled