Freelance Bid Coordinator – PMC / Data Centers

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula: Approach each client engagement as a partnership , create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards. Location: Heliopolis, Cairo – On-site Engagement Type: Freelance / Part-Time Working Hours: 4 hours per day, approximately 80 hours per month Project-Based Assignment Role Overview We are looking for an experienced Freelance Bid Coordinator to support the development and coordination of high-quality proposals for data center, mission-critical, and PMC consultancy projects . The successful candidate will work closely with our technical, commercial, and leadership teams to manage bid submissions, coordinate inputs, and ensure proposals are compliant, compelling, well-structured, and delivered on time. This is a part-time, project-based freelance role , requiring approximately 4 hours per day / 80 hours per month , working from our office in Heliopolis, Cairo . Key Responsibilities Bid Coordination: Coordinate the end-to-end bid process across EOI, RFQ, RFP, prequalification, and tender submissions, ensuring deadlines and submission requirements are met. Proposal Development: Prepare, edit, and compile professional technical and commercial proposals in line with client requirements and tender documentation. Bid Planning: Develop bid schedules, submission checklists, responsibility matrices, and coordinate inputs from technical, commercial, and management teams. Strategy & Positioning: Support the development of win themes, differentiators, key messages, and client-focused proposal content. Compliance Management: Review tender requirements and ensure submissions are complete, compliant, consistent, and professionally presented. Content Management: Maintain and improve proposal templates, company credentials, project sheets, CVs, case studies, and bid library materials. Stakeholder Coordination: Follow up with internal teams, regional stakeholders, consultants, and external partners to obtain required information and documentation. Commercial Coordination: Support the coordination of commercial submissions and ensure alignment between technical and financial proposals. Proposal Formatting: Ensure documents are professionally formatted, visually consistent, and ready for final submission. Required Experience 3–5 years of experience in bid coordination, proposal management, or tender management within a PMC, engineering consultancy, construction consultancy, or related professional services environment . Previous exposure to data center, mission-critical, engineering, construction, or large-scale consultancy projects is strongly preferred. Experience coordinating complex, multi-disciplinary technical proposals. Strong understanding of structured bid processes, including compliance matrices, win themes, storyboarding, reviews, and submission management. Experience supporting framework agreements, prequalification submissions, and large consultancy tenders is an advantage. Strong written and verbal communication skills in English . Ability to work independently, manage competing deadlines, and coordinate effectively with multiple stakeholders. Tools & Skills Advanced proficiency in Microsoft Word, PowerPoint, and Excel . Strong document formatting and presentation skills. Familiarity with CRM, tender portals, and bid/proposal management tools is preferred. Experience with proposal design and document formatting tools is an advantage. Strong attention to detail, organization, and document control skills. Engagement Details Contract: Freelance / Project-Based…