Fiscal Officer

The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options. The Center’s 21-acre Honolulu campus, adjacent to the University of Hawai‘i at Mānoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region. Our Finance team is looking for a Fiscal Officer to provide daily oversight on how funds are spent and managed across the East-West Center. This oversight includes ensuring funds are budgeted; that they are spent according to fiscal policy; that funds are spent in alignment with the account purpose; that processes and controls are in place and maintained for budget transactions; that transactions are recorded and reported accurately; that accounts are reconciled on a consistent basis; and that either the expenditures conform with the budget or appropriate budget changes have been made to reflect a change in the original budget. MAJOR DUTIES: Budget and Finance - Coordinates with program personnel, including Directors and Principal Investigators, to formulate appropriate budgets, forecast future resource requirements, and advise on budget status. Provides standard cost factors and other information needed to prepare budgets. Prepares budgets for projects and activities as requested. Reviews budget(s) for adherence to Center and government policies and procedures, financial sufficiency, consistency, and feasibility. Monitors budget performance throughout the applicable funding period and revises allocations as required for meeting ongoing program targets. - Manages and maintains financial accounting system data including records maintenance and controls for all fund types. - Reviews and approves fiscal documents for encumbrances and payment certifying accuracy, funding availability, and compliance with regulatory requirements. Advises staff of any possible adverse impacts regarding such commitments, offering alternative measures or suggestions for resolving such situations. Serves as purchasing authority within guidelines. Advises staff on purchasing matters. - Participates in discussions with program personnel relative to budgeting, financial, and accounting management of appropriated funds and contracts and grants, as well as facilitates financial arrangements for upcoming activities. Draws up financial and budgetary aspects of contractual agreements. Drafts agreements, subcontracts, contracts and related amendments with organizations, institutions, or individuals attaching required elements based on prime contract or grant provisions. Reviews proposals and award instruments, including contracts, grants, subcontracts, and consultant agreements, to assure financial sufficiency and adequacy and for adherence to relevant policies and procedures. Ensures fund integrity by source and purpose. Develops appropriate systems to monitor expenditures of these funds and initiates corrective action when needed. - Oversees accounting data pertaining to projects and grants, as well as other special analyses related to budget and financial programs. - Recommends new policies and procedures, or revisions needed in current policies related to program budget and financial management. Coordinates with other budget and financial personnel in central administration on these matters. Plans for the implementa…