Financial Specialist

POSITION TITLE: Financial Specialist POSITION STATUS: Full-time, exempt, regular position SALARY: $62,000 annually REPORTS TO: Operations & Finance Director WORKS CLOSELY WITH: Financial Controller LOCATION: Saint Paul, MN DEADLINE: July 31st, 2026 at 6PM ABOUT SPRINGBOARD FOR THE ARTS Founded in 1991, Springboard for the Arts works at the intersection of arts and economic and community development, helping local artists and communities thrive together. Springboard for the Arts' mission is to support artists with the tools to make a living and a life, and to build just and equitable communities full of meaning, joy, and connection. Our vision is of a world where artists are essential; local economies are vibrant and just; and the systems that surround us are human-centered. We see these three parts of our vision as interdependent. Our work is deeply rooted in both an urban and rural context, with headquarters in Saint Paul and Fergus Falls, MN, and we build rural-urban solidarity through shared resources that meet common needs. Springboard works nationally, regionally and locally. From our home bases, we deliver direct programming, and in other places, we share models, resources, consult and convene networks. Springboard’s work prioritizes individual artists, particularly those who have been historically and systemically under-resourced: artists who identify as Black, Indigenous, or People of Color, Native artists, artists living in rural places and underinvested urban neighborhoods, artists identifying as LGBTQIA+, and artists with disabilities. Springboard fosters a culture of responsiveness, communication, and collaboration. We are recognized for our agility and ability to adapt to both immediate and future needs. The staff at Springboard are artists themselves, drawing on their experience and connections to inform the organization's work in support of artists and communities. In addition to the specific responsibilities of a position, all Springboard staff participate in creating a welcoming and inclusive environment, in-person and virtually, at Springboard spaces, activities and events. POSITION PURPOSE The Financial Specialist supports Springboard’s financial health and operational effectiveness by leading day-to-day bookkeeping functions, administering Springboard’s Incubator program (fiscal sponsorship), and managing contract workflows across programs. This role ensures accurate transaction processing, strong documentation practices, timely invoicing and payment tracking, and effective use of financial and contract management systems. The Financial Specialist reports to the Operations & Finance Director and works in close collaboration with the Financial Controller and program leadership to ensure consistent, compliant, and mission-aligned financial and administrative practices. CORE RESPONSIBILITIES (This job description is not an all-inclusive list of duties performed, but rather a reflection of typical work performed in this position.) Bookkeeping and Accounting Functions (35%) - Manage day-to-day accounts payable and accounts receivable functions (excluding payroll), ensuring accurate coding, documentation, approvals, and timeliness. - Prepare, issue, and track invoices; monitor aging, follow up on receivables, and coordinate with internal teams on collections and customer support. - Process vendor bills, contractor payments, reimbursements, and customer receipts; ensure required supporting documentation is collected and retained. - Maintain organized transaction documentation and workflows using QuickBooks Online, HubDoc, Bill.com, and Intellistack products (Forms, Sign, Documents). - Support month-end close readiness by maintaining clean ledgers, consistent documentation, and clear audit trails; escalate exceptions and risk issues to the Financial Controller/OFD. - Maintain consistent records practices for grants, restricted funds, program income, and project tracking in collaboration with the Financial Controll…