Financial Secretary - School Support

Charles County Public Schools is hiring a Financial School Support Secretary for the Office of Fiscal Services. Support. **Terms of Employment: 12 months** **Exemption Status: Non-Exempt** **AFSCME Scale: UA Grade 12-13** **Annual Salary Range: $49,587 to $88,057, determined by years of experience.** [**https://www.ccboe.com/page/salary-scales-fy-2026**](https://www.ccboe.com/page/salary-scales-fy-2026) **EDUCATION AND WORK EXPERIENCE** • High School Diploma required, Associate Degree Preferred • Five years of financial secretary experience required, in a school environment preferred **QUALIFICATIONS** • Advanced knowledge of accounting principles, reconciliations, financial reporting, budgeting, cash controls, purchasing, and records management. • Ability to interpret policies, procedures, regulations, agreements, and complex financial information and translate them into practical operating guidance. • Ability to analyze large or complex data sets, identify trends and exceptions, and prepare clear findings and recommendations. • Strong proficiency with Microsoft Excel, Word, PowerPoint, and enterprise financial systems; ability to learn new technology quickly. • Ability to develop and deliver effective training to adult learners with varied levels of financial knowledge. • Ability to manage multiple priorities, deadlines, reviews, and school support needs with limited supervision. • Excellent written, verbal, presentation, consultation, and customer-service skills. • Ability to exercise sound judgment, discretion, diplomacy, and confidentiality in sensitive situations. • Ability to build collaborative working relationships with administrators, school staff, central-office departments, vendors, auditors, and community stakeholders. **ESSENTIAL JOB FUNCTIONS** • Provide district-wide oversight and guidance for school financial operations, including student activity funds, school budgets, purchasing, procurement cards, deposits, receivables, disbursements, reconciliations, ticket sales, athletic funds, fundraising, and other school-based financial activity. • Interpret and apply Board policies, administrative procedures, state requirements, accounting standards, and internal control expectations to school financial operations. • Monitor financial activity across schools to identify inconsistencies, control weaknesses, unusual transactions, overdue reconciliations, negative balances, documentation gaps, or other areas of risk. • Develop, recommend, and maintain standardized procedures, forms, checklists, calendars, and operating guidance for school financial processes. • Advise administrators and school financial staff on complex or sensitive financial matters and recommend corrective action when necessary. • Coordinate and support internal and external audits of school financial records, including preparation of documentation, review of findings, and monitoring of corrective action plans. • Assess the effectiveness of internal controls related to cash handling, deposits, purchasing, disbursements, segregation of duties, inventory, ticket control, and financial record retention. • Conduct periodic reviews of school financial records and practices to promote compliance, accuracy, consistency, and audit readiness. • Provide technical assistance to schools in resolving audit findings, reconciling discrepancies, correcting financial records, and strengthening local procedures. • Maintain documentation of reviews, findings, recommendations, corrective actions, and follow-up status. • Serve as a subject matter expert for Oracle Financials and other financial, purchasing, payment, reporting, or school activity systems used by the district. • Analyze system transactions, workflow issues, account coding, budget errors, interface problems, access concerns, and data inconsistencies, coordinate resolution with Fiscal Services, Payroll, Procurement, Human Resources, and Technology. • Create and maintain reports, dashboards, tracking tools, r…