Financial Operations Specialist

Pittsburg State University is accepting applications for a Financial Operations Specialist in the Crossland College of Technology that is responsible for processing financial transactions, accounting, and administrative duties for a variety of schools and areas within the Crossland College of Technology. Areas of responsibility include, but are not limited to, Automotive Technology, Construction, Engineering Technology, Graphic Communication, Technology & Workforce Learning, and the Dean’s Office. Pittsburg State University is accepting applications for a Financial Operations Specialist in the Crossland College of Technology that is responsible for processing financial transactions, accounting, and administrative duties for a variety of schools and areas within the Crossland College of Technology. Areas of responsibility include, but are not limited to, Automotive Technology, Construction, Engineering Technology, Graphic Communication, Technology & Workforce Learning, and the Dean’s Office. **Duties and Responsibilities** **Financial Transactions and Accounting – 50%** - Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office for areas of responsibility - Prepares and maintains various records for a variety of separate accounts within the area of responsibility - Prepares monthly and quarterly budget reports - Produces monthly reports on all accounts as needed and enters and manipulates data and information by creating databases, tables and spreadsheets; prepare worksheets and tables; makes various mathematical computations - Monitors and reconciles 60-70 different procurement card accounts - Sorts all invoices and gets proper approval to be paid from various accounts - Processes travel for all staff and students within the area of responsibility - Tracks all income and expenditures and ensures deposits are made according to PSU policy - Processes customer payments and reconciles transactions for two-year automotive service center - Works with CCOT centers and managers to process contracts for non-PSU employees - Processes A/P invoicing for the use of CCOT vehicle fleet - Monitors and tracks scholarship expenditures **Administrative Support – 35%** - Acts as direct contact for the Business Center within the Crossland College of Technology - Acts as the point of contact for Automotive Service Center customers - Collects, organizes, and composes correspondence; answers phone, responds to email, forwards messages, and schedules and confirms appointments - Maintains confidentiality of records - Assists CCOT students with purchasing items required for senior projects - Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications - Knows and understands functions of the office and general policies and guidelines of the university **Supervision – 10%** - Hires, trains, and supervises the work of student assistants in the CCOT Business Center and performs other required line manager duties - Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace **Other – 5%** - Serves on committees as directed - Performs any other related duties as required or assigned **Education and Experience** **Required Education and Experience - Time of Hire** - High school diploma or equivalent - Three years' experience in an office or administrative setting **Preferred Education and Experience** - Bachelor’s Degree **Screening Services (Background Checks):** Your employment with Pittsburg State University is contingent on a satisfactory criminal background and sex offender check. **Salary Range:** $17.66 hourly, Commensurate with Experience **Job Type:** Unclassified **Appointment Duration:** 12 months **Work Schedule:** Full Time, Monday – Friday, occasional weekends as needed, 8:00 AM – 4:30 PM, occasional evenings as needed **Application Documents Required\*:**…