Financial Aid Coordinator

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are **not** intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class. **SUMMARY DESCRIPTION** Coordinates various financial aid programs and processes within primary responsibility in a specialized area according to established policies, procedures, federal and state guidelines; assists students in applying for financial aid; and coordinates operations and activities within the Financial Aid Office. **DISTINGUISHING CHARACTERISTICS** This class is distinguished from the Financial Aid Specialist position by the performance of a variety of duties requiring considerable experience in the application and interpretation of regulations and policies governing financial aid programs and office operations such as outreach, scholarships, and federal work study. **SUPERVISION RECEIVED AND EXERCISED** Receives minimal direction from supervisor; works from procedures and best practices on general objectives; refers only specific matters to supervisor. May provide technical and functional direction to student workers. **REPRESENTATIVE DUTIES** The following duties are typical for this classification 1. Administers and reconciles financial aid and scholarship programs; coordinates and participates in Financial Aid Outreach Program; collects student data and provides information about financial aid programs and program eligibility to students; assists students in filling out scholarship and financial aid forms and applications. 2. Oversees the student award process; receives and processes completed eligible financial aid files; verifies information, records, and documents; computes aid eligibility using established criteria delineated by state and federal guidelines and District policies; awards and/or adjusts state, federal and scholarship awards; enters information and amount of award into assigned programs; generates missing information letters/emails to students. 3. Coordinates the application process and administration of a variety of grants and financial aid in accordance with established procedures and State regulations. 4. Coordinates scholarship program through determination of eligibility and selection of recipients; communicates with awardees, donors, and other constituents to coordinate campus, state, and federal scholarship programs; receives and processes funds from donors and arranges for payment to scholarship recipients. 5. Prepares and maintains records related to the administration of financial aid and scholarship programs according to department procedure; completes all scholarship program certification reports for student funding requests; assists in compiling data for various financial aid reports as needed. 6. Coordinates the federal work study program on and off campus; coordinates the allocation of positions to campus departments; processes job orders and payroll documents; oversees the placement of students in available positions; monitors departmental usage of positions. 7. Coordinates assignment of dates, facilities, presentations, orders, and secures special services and equipment for classes and presentations, including audio-visual equipment and materials from local high schools and related organizations; prepares materials including, applications, handouts, presentation materials and financial aid consumer information. 8. Serves as a financial aid liaison for a variety of student groups; provides financial aid outreach to low-income or disadvantaged communities; recruits students to apply for financial aid; disseminates financial aid program information to high schools, local agencies, and the public; conducts presentations regarding scholarships, financial aid program services and opportunities to increase financial aid awareness. 9. Provides information on admissions, scholarships, financial aid and r…