Facility Coordinator

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) **This is a Stanford Health Care job.** **Ready to make a meaningful impact?** Located in the heart of Silicon Valley, Stanford Health Care’s mission is to heal humanity through science and compassion, one patient at a time. We are seeking detail-oriented, proactive, and tech-savvy individuals who thrive in a fast-paced environment to join our team. If you’re good at what you do, you can work anywhere. If you’re the best at what you do, come work at Stanford Health Care. **Facility Coordinator – Site Support Services (SSS)** This role supports Facility Managers and regional operations teams to ensure facilities remain safe, functional, and well-maintained across Stanford Medicine’s ambulatory and administrative locations. Key responsibilities include managing service contracts and purchase orders, coordinating vendor engagements and deliverables, and supporting inspections and compliance documentation. This role contributes to new site activations, maintains facility standards, tracks furniture and finish inventories, and prepares operational reports. Support for site events, including town halls and operational rounds, is also included. Daily operations include coordination of service requests, vendor communications, and space utilization activities to ensure seamless facility performance. This role operates at the center of SSS functions, enabling efficient operations and a high-quality environment for patients, staff, and visitors. For the complete job description, keep reading. The **Facilities Services** division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities operations. Learn more about Facilities Services at: [Facilities Services | Stanford Health Care](https://stanfordhealthcare.org/about-us/facilities-services-and-planning.html) The **Ambulatory Facilities & Activations** team leads the transition from design to go-live, managing activations, space changes, and facility readiness across Stanford Medicine. By integrating project management, collaboration tools, and operational planning, AOI delivers efficient, well-coordinated spaces that support excellence in care and experience. **Site Support Services** (SSS) ensures ambulatory Stanford Medicine facilities operate safely, efficiently, and in full compliance. Through proactive property management, maintenance, and clear communication, the Property & Facility Management and Maintenance & Operations teams deliver reliable environments that enable excellence in care and experience. **A Brief Overview** The Facility Coordinator supports the regional team with mostly desk-oriented tasks in support of operations that include but are not limited to service contract and purchase order work; ordering supplies; coordinating vendor and internal meetings and following up on vendor deliverables. The Facility Coordinator will also be responsible for documenting, coordinating and communicating facility conditions for Stanford Health Care. **Locations** Stanford Health Care **What you will do** - Assists Facility Managers with incident response by disseminating the appropriate communication using standard communication protocols. - Aids Facility Managers with site inspections and related follow-ups. Coordinates with vendors and internal teams on the contract-purchase order paperwork associated with site inspections. - Assists with the annual generation of letters to Landlords regarding compliance with Fire Life Safety regulations; follows up on receipt of information to report to team. - Addresses new site activation by creating needed materials i.…