Facilities Specialist

The **Facilities Specialist** is responsible for maintaining the day-to-day operation of the workplace by performing routine inspections, responding to service requests, coordinating repairs, supporting office moves and equipment setups, and helping maintain a safe, clean, and functional environment. This role provides hands-on support for daily facilities needs and helps ensure issues are addressed in a timely manner. This position reports to the **Facilities Supervisor** at the San Jose HQ office and requires a proactive, organized individual with strong problem-solving skills and the ability to manage multiple priorities effectively. The ideal candidate is a strategic thinker, self-motivated, and capable of communicating professionally with internal stakeholders, contractors, and customers. **Key Responsibilities** · Support the Facilities Supervisor and team with day-to-day building operations and workplace support needs · Conduct routine inspections of assigned buildings and spaces, including offices, conference rooms, break rooms, corridors, storage areas, and exterior spaces, to identify and report issues · Perform office furniture reconfigurations, office moves, and equipment setup · Support new hire onboarding and employee offboarding facilities processes · Coordinate conference room and shared space setups as needed · Partner with janitorial vendors to maintain cleanliness and facility standards · Follow safety procedures and help maintain a safe work environment · Perform minor repairs, including patching and painting · Coordinate with internal teams and facilities staff to complete assigned work · Identify facility issues and escalate improvement opportunities as needed · Track and update work orders to support timely completion and follow-up · Provide day-to-day support to employees, vendors, and internal teams · Coordinate vendor visits and support service follow-up · Monitor and report issues related to HVAC, electrical, plumbing, and building management systems (BMS) · Support preventive maintenance activities and help track vendor performance · Respond to facility issues and emergencies as needed · Conduct routine inspections, document issues, and follow up on corrective actions · Follow company procedures and support compliance with local, state, and federal safety requirements · Support after-hours operations and activities as required · Participate in training and development activities · Use company systems and follow established facilities processes · Perform other duties and tasks as assigned **Qualifications** **Required:** · High school diploma or equivalent experience · Minimum of 4+ years of relevant facilities or building maintenance experience · Strong mechanical aptitude and troubleshooting skills · Effective verbal and written communication skills · Ability to maintain accurate work order updates and routine documentation **Preferred:** · Ability to work independently, stay organized, and respond in a fast-paced environment **Company Values** At Align, our values of **Agility, Customer Focus, and Accountability** guide everything we do: - We act with agility to deliver innovative solutions quickly - We prioritize our customers by understanding their needs and delivering tailored solutions - We hold ourselves accountable to the highest standards of performance and professionalism **About Align** Align Technology, the creators of **Invisalign®**, is the global leader in clear aligner orthodontics. Our innovative solutions combine advanced 3D modeling, artificial intelligence, biomechanics, and materials science to transform smiles. We also developed the **iTero scanner**, providing highly precise digital imaging for orthodontic treatment planning. ### . .