Facilities Coordinator

**Please go tohttp://www.hacla.org/careersfor details of this position and to apply.** **Special Note:** The posted salary is an estimate of the potential annual pay. Final offer will be dependent on qualifications and experience. **Anticipated Hiring Pay Scale:** Candidates can expect to be hired within the 8-step salary range of $95,305.60 - $117,228.80. **\*\*\*POSITION OPEN UNTIL FILLED\*\*\*** **Class Classification:** Under direct guidance, the Facilities Coordinator is primarily responsible for coordinating and managing the various contractors and staff that support the day-to-day operations of the administrative office buildings including but not limited to the various aspects of management of service contracts (including printing/mail services, security, janitorial, landscaping etc.). The incumbent will monitor the performance of these services against the contract specifications and execute changes and modifications to those contracts as necessary for improvement as needed. Additionally, the incumbent will assist with conducting needs assessments and site analysis; assesses scope of work for cost effectiveness and formulates initial construction project schedule and design. Assists with prioritization and ranking of capital improvement projects to meet budgetary constraints and other defined parameters and makes implementation recommendations to the senior management of the organization. The incumbent will also manage projects as well as work with other managers and supervisors to promote the efficiency and safety of routine operations and events. The Facilities Coordinator, working with the department Director and Building Engineer, will monitor the facilities to continuously improve safe working conditions and effective operations. Essential and other important responsibilities and duties may include, but are not limited to the following: - Responsible for taking the lead in the day-to-day operations of the 2600 Wilshire Building common areas including but limited to overseeing the cleanliness, security, and safety of the site. - Coordinate and manage the various contractors and staff that support the day-to-day operations of the administrative office buildings including but not limited to various aspects of monitoring and management of all service contracts. - Manages on-site contractors to assure safety for the contractors, employees and property. - Plans, schedules, and coordinates the progress and execution of plans, projects and activities initiated by the Director or their designee, which may include providing assistance to other departments. - Coordinates facilities-related activities supporting agency sites and locations, which may include receiving incoming requests for services and contacting staff or vendors for completion related to electrical, plumbing, heating/cooling, building maintenance, cleaning, and/or shipping. - May develop scopes of work, Request for Proposals, Request for Quotes for professional services; coordinates with General Services regarding appropriate process and procedures; and obtains and secures appropriate permits and governing board approvals for projects. - Responsible for timely communication with Building Engineer and Department Head. - Coordinates with the Building Engineer to assist with overseeing construction projects (tenant improvements and facility modifications); manages internal and external resources including engaging and directing outside consultants, contractors, and service vendors from planning, design, budgeting, scheduling for any staffing moves at all administrative facilities. - Assist when necessary the oversight of administrative functions to include furniture and office equipment maintenance, lease contracts, on-site contractor management, security, janitorial, landscaping/lawn maintenance, extermination/ pest control, etc. - Monitors the performance of the service contractors and staff; work with contractors to improve the services in support of the ab…