Facilities Coordinator

## Overview **Company Overview** CSI Support & Development is a mission-driven, non-profit that develops, acquires, and provides the highest quality in affordable rental housing communities for seniors. As a resident/member-controlled organization, we utilize a cooperative management system for our 65 properties across four states (MI, MA, MD, and CA) where seniors have opportunities to thrive as an active part of their communities. With 80 years of experience and dedication to preserving affordable housing for seniors, CSI remains rooted in the core values that shaped us from the very beginning: Cooperation, Education, Excellence, Integrity, Respect, and Volunteerism. Discover more about our housing opportunities and mission at [www.csi.coop](http://www.csi.coop/ "http://www.csi.coop/"). ## Description The Facilities Coordinator is responsible for ensuring the efficient operation, maintenance, and safety of building systems and equipment. Responsibilities include vendor management, project planning, and supporting maintenance activities while maintaining hands-on involvement in critical operational tasks. **Essential functions** - Assist the Facilities Director with the development and implementation of facility management policies, procedures, and standards. - Plan and coordinate preventive maintenance programs and ensure compliance with OSHA, ADA, building codes, and company policies and procedures. - Manage repairs, and capital projects; monitor expenditures and forecast future needs. - Negotiate and manage vendor contracts for services such as HVAC, electrical, and plumbing. - Review and approve vendor invoices for capital projects, ensuring notarized sworn statements and lien waivers comply with contract terms and pricing. - Manage facility upgrades, renovations, and capital improvement projects. - Ensure energy efficiency and sustainability initiatives are implemented. - Conduct regular inspections and audits to maintain compliance and identify improvement opportunities. - Respond and assist with emergency related facility issues. - Maintain accurate records for audits, HUD assessments, and compliance reporting. - Utilize project management and reporting tools for task tracking and documentation. - Performs other related duties as assigned. **Other duties** *Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.* ## Requirements **Work environment** Facilities Coordinators work in an office environment with on-site visits to multiple co-op locations. Occasional exposure to objectionable conditions and variations of weather conditions possible. **Physical demands** This position requires sitting at a desk for extended periods of time and a significant amount of time on the phone. It also requires frequent road travel to various properties as well as extensive walking while inspecting properties both inside and outside, in all weather conditions. · Must be able to push/pull/lift up to 60 pounds · Walk, climb stairs, sit, and stand. **Travel required**Frequent travel to various properties. Because this position involves operating vehicles, we require a current Motor Vehicle Report (MVR) showing a safe driving history. We'll request this report during the hiring process with your consent. **Required education and experience** - Bachelor’s degree in Facilities Management, Engineering, Business Administration or other related field studies. - Certification as a Facility Manager (CFM) or Facility Management Professional (FMP) is a plus. - Minimum 3 years of experience in facilities management, coordination, or supervisory roles. - Hands-on experience in construction, building maintenance, facilities operations, or specializing in a skilled trade. - Strong leadership, team management, communication, and negotiation…