Executive Office Supervisor Tribal Administration

**Executive Office Supervisor Tribal Administration** Department: Executive Office Program: Executive Office Reports To: Executive Director Supervises: Administrative Assistant Tribal Administration Employment Status: Full-Time FLSA Status: Exempt Schedule: 40 Hours/52 Weeks Preference: TERO Ordinance 2017-01, P.L. 93-638 **Job Summary** The Executive Office Supervisor provides high-level support to the Executive Directors needed. The Executive Office Supervisor is responsible for performing a wide variety of administrative functions, including but not limited to support through the coordination of schedules, meetings, travel, and distribution of information from the Executive Office to staff. **Essential Functions** - The Executive Office Supervisor provides high-level support to the Executive Directors needed. The Executive Office Supervisor is responsible for performing a wide variety of administrative functions, including but not limited to support through the coordination of schedules, meetings, travel, and distribution of information from the Executive Office to staff - Fields phone calls and routes as appropriate - Responsible for reviewing and prioritizing all incoming mail and documents requiring signatures by authorized signers - Manage the Executive Director's calendar - Provide administrative support to the Executive Director - Maintain and update an Excel spreadsheet of motions and directives for the Executive Director - Collaborate and engage with Department Directors regarding motions and directives as directed - Oversee and assist with the coordination of all travel arrangements for the Executive Director and Tribal Council Members when support staff is unavailable, ensuring compliance with the Tribe's policies and procedures - Responsible for WorkPlace entries for the Tribal Administration purchase card within the timeline required by the Finance Department - Ensures compliance with Tribal, federal, state, and local employment laws and regulations, Tribal policies, and TERO ordinance It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department, and/or the Kenaitze Indian Tribe's objectives**.** **Working Conditions** **Lifting Requirements** - **Light work - Exerting up to 20 pounds of force frequently and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.** **Physical Requirements** - Stand or Sit (Stationary position) - Walk )Move, Traverse) - Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position) - Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse) - Stoop, kneel, crouch, or crawl (Position self (to), Move) - Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information) - See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess) - Pushing or Pulling - Repetitive Motion Hazards and Atmospheric Conditions - None OSHA Categories - Category I - Duties performed routinely require exposure to blood, body fluid, and tissue Equipment and Tools List Equipment used for the job: List Tools: Drives KIT or Personal Vehicle: Other: Travel - Local - In-State - Out-of-State **Qualifications** Education - Associate's Degree in business, management, or communication, or a combination of education and experience in a related field may be substituted for a degree Experience - Three (3) years of experience in executive-level administration Preferred - Knowledge and experience working with cultural diversities License/Certification - Must have a va…