Executive Coordinator

## **Position Summary** Next Door is seeking a highly organized, detail-oriented, and mission-driven Executive Coordinator to provide administrative and coordination support to the Chief of Staff and, through the Chief of Staff, the broader Executive Team. This is a full-time role for someone who enjoys keeping people, projects, meetings, and events moving. The Executive Coordinator will play an important behind-the-scenes role in helping Next Door’s leadership team stay organized, communicate clearly, and advance work that makes a meaningful difference for Milwaukee children and families. This role is ideal for someone who is proactive, flexible, dependable, and energized by being close to the mission. The Executive Coordinator will support a variety of executive office functions, including scheduling, meeting preparation, document support, event logistics, follow-up tracking, and special projects. ## **Why Join Next Door?** At Next Door, our work is rooted in the belief that every child deserves a strong start and every family deserves support. As Executive Coordinator, you will be part of a mission-driven organization serving Milwaukee children and families through early childhood education, home visiting, family support, literacy programs, and community partnerships. This role offers the opportunity to: - Work closely with organizational leaders and support high-priority work across the agency. - Contribute to projects, meetings, and events that directly support children, families, staff, and the community. - Be close to the mission and see the impact of your work. - Join a collaborative, purpose-driven team. - Use your organizational, communication, and technology skills to help important work move forward. - Grow your skills in executive support, project coordination, communications, nonprofit operations, and emerging workplace tools. Next Door also offers competitive benefits and a supportive work environment. ## **Reporting Relationship** The Executive Coordinator reports to the Chief of Staff and provides support to the Executive Team through that reporting structure. ## Schedule and Work Arrangement This is a full-time, exempt position with some flexibility in daily work hours. Candidates may work an earlier or later schedule, depending on organizational needs and supervisor approval. This role is primarily in person, with one remote workday allowed per week, if desired. ## **Key Responsibilities** ### **Executive and Administrative Support** The Executive Coordinator will provide reliable administrative support to the Chief of Staff and help support the Executive Team through the Chief of Staff. Responsibilities include: - Managing calendar coordination, scheduling, and meeting logistics. - Preparing agendas, materials, documents, and follow-up items for meetings. - Organizing files, records, documents, and project materials. - Tracking deadlines, next steps, and action items. - Helping ensure that important details do not fall through the cracks. - Supporting communication between the Chief of Staff, Executive Team, and internal departments. - Handling confidential or sensitive information with professionalism and discretion. - Assisting with general administrative tasks and special projects as assigned. ### **Meeting, Event, and Project Coordination** The Executive Coordinator will help plan and coordinate meetings, staff events, leadership activities, and organizational projects. Responsibilities include: - Supporting internal meetings, leadership meetings, committee meetings, staff events, board-related activities, and special projects. - Coordinating event logistics, including room reservations, setup, technology needs, supplies, meals or refreshments, signage, materials, and day-of support. - Preparing meeting and event materials, including agendas, slide decks, handouts, sign-in sheets, summaries, and follow-up documents. - Tracking action items and deadlines after meetings and events. - Communicating with i…