Executive Assistant US Space Force

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. **Position Overview:** U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Headquarters Space Force Director of Staff (SF/DS) and Chief Human Capital Office (S1). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work. ### Senior Secretariat Support Specialist **Supporting the US Space Force** **Employer:** US Federal Solutions US Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the US Space Force. This role is ideal for a polished professional who understands Air/Space Force culture, operates confidently in a fast-paced senior leadership environment, and takes pride in precision, discretion, and follow-through. You will work closely with senior civilians, general officers, and external stakeholders, serving as a trusted partner in managing executive workflow, correspondence, tasking, and coordination across the organization. ### What You Will Do **Executive & Secretariat Support** - Manage and maintain accurate, up-to-date calendars for senior leadership, including General Officers. - Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests. - Maintain daily schedules and ensure leadership priorities are executed smoothly. **Correspondence & Document Management** - Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings. - Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments. - Track and manage suspenses to ensure deadlines are met and leadership is kept informed. - Maintain official files and records in accordance with Air Force and organizational guidelines. **Task Management & Workflow Coordination** - Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure. - Monitor 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination. - Prepare weekly status reports, suspense updates, and briefing slides for staff meetings. - Check for new tasking daily and ensure timely assignment within 24 hours. **Meetings, Events & Travel** - Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials. - Distribute meeting documents, capture and post meeting minutes as required. - Assist with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities. **Personnel & Program Support** - Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs). - Support preparation of military and civilian awards and decorations requiring senior leader signatures. - Assist with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings. **Collaboration & Technology** - Support Video Teleconferences (VTCs). - Maintain and update SharePoint and Air Force P…