Executive Assistant to the General Manager

**Job Title: Executive Assistant to General Manager** **Department: Operations** **Reports To: General Manager** **FLSA Status: Exempt** **SUMMARY:** The Executive Assistant to the General Manager at GALE Hotels plays a pivotal role in supporting the overall operations and management functions. This position requires a proactive and organized individual who can efficiently handle administrative tasks, coordinate schedules, and contribute to the smooth functioning of the hotel. **RESPONSIBILITIES:** · Provide high-level administrative support to the General Manager, including calendar management, travel arrangements, and correspondence. · Assist in preparing and organizing meetings, presentations, and reports for the General Manager. · Coordinate communication between various departments, ensuring effective information flow. · Collaborate with Human Resources to support the recruitment process, including scheduling interviews and onboarding new team members. · Manage and maintain confidential files, records, and documents for the General Manager. · Assist in residential sales efforts, including client communication and prospect follow-ups. · Act as a liaison between the General Manager and department heads, ensuring seamless communication and execution of tasks. · Assist in budgetary and financial tasks, including expense tracking and reporting. · Monitor and respond to emails, phone calls, and inquiries on behalf of the General Manager. · Handle special projects and assignments as directed by the General Manager. **QUALIFICATIONS:** · Proven experience as an executive assistant or in a similar role. · Excellent organizational and multitasking abilities. · Strong communication skills, both written and verbal. · Proficient in Microsoft Office Suite (Outlook, Word, Excel). · Ability to maintain confidentiality and handle sensitive information with discretion. · Detail-oriented and able to work independently with minimal supervision. **EDUCATION AND/OR EXPERIENCE:** · Bachelor’s degree in business administration, Hospitality, or a related field preferred. · 2+ years of experience in an executive support role.