Executive Assistant to COO

Panorama Insurance Associates is a fast-growing, innovative organization committed to growth, operational excellence, and creating opportunities for employees and affiliates. The Executive Assistant will provide high-level administrative support to the Chief Operating Officer, assisting with executive administration, reporting, communications, document preparation, and special projects while upholding Panorama’s core values. **Responsiblities** ***Executive Support & Administration*** ****** · Manage and maintain the COO’s calendar, schedules, appointments, and meeting priorities. · Provide comprehensive administrative support to the COO on a daily basis. · Coordinate meetings, prepare agendas, and facilitate follow-up on action items. · Review, organize, prioritize, and draft responses to email correspondence and general inquiries. · Maintain strict confidentiality regarding sensitive business, employee, and organizational information. ***Reporting & Documentation*** ****** · Prepare professional presentations, reports, spreadsheets, and business correspondence. · Coordinate monthly departmental reporting packages and compile information into meaningful reporting formats. · Draft, edit, and proofread documents, communications, and other business materials. · Ensure accuracy, consistency, and quality of all executive-level documentation. ***Project & Operational Support*** ****** · Assist with vendor and carrier contract administration, including data entry, tracking, filing, and record maintenance. · Support organizational projects, initiatives, and process improvement efforts. · Conduct research and gather information to support executive decision-making. · Assist with special projects and other assignments as directed by the COO. ***Communication & Collaboration*** ****** · Serve as a professional point of contact between the COO and internal or external stakeholders. · Foster positive working relationships across departments and business partners. · Support effective communication and coordination of organizational priorities. **Other Duties** · Perform additional responsibilities, tasks, or projects as assigned; duties may evolve over time with or without notice. **Qualifications** · High school diploma or equivalent required. · Education and Experience ***Required Qualifications*** ****** · Minimum of two (2) to three (3) years of administrative experience. · Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. · Excellent written and verbal communication skills. · Exceptional organizational skills with strong attention to detail. · Ability to manage multiple priorities and meet deadlines in a fast-paced environment. ***Preferred*** **Qualifications** **** · Bachelor’s degree in Business, Communications, or a related field. · Previous Executive Assistant experience supporting senior leadership. · Insurance industry experience. · Knowledge of entity maintenance and corporate documentation. · Experience working with contracts, compliance documentation, and business operations. **Benefits** - Medical: HSA, PPO, and EPO options; base plan covered at 95% by employer. - Dental: PPO plans with options for zero employee premium. - Vision: PPO plan at no cost to the employee. FSA: Medical and Dependent Care FSA available. - HSA: $1,000 annual employer contribution for eligible plans. - Disability Insurance: Long‑term and short‑term disability provided at no cost. - Life & AD&D: Employer‑paid; voluntary life options available. - Supplemental Coverage: Critical Illness and Hospital Indemnity policies offered. - Identity Theft Protection: Provided at no cost. - Employee Assistance Program: Available at no cost to all household members. - 401(k): 100% employer match up to 5% of earnings. - Time Off: - Exempt employees: Flexible (unlimited) time off. - Non‑exempt employees: PTO accrual. - Paid Holidays: 12 paid holidays annually. - Work Flexibility: Hybrid and in‑office options. - Profession…