Executive Assistant

KOAT-TV the Hearst Television owned, ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant. This position provides critical support to the President/General Manager of KOAT-TV 7 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties. Description for Internal Candidates KOAT-TV the Hearst Television owned, ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant. This position provides critical support to the President/General Manager of KOAT-TV 7 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties. The position also serves as the bridge of communication between the station President/General Manager, internal departments, and the community. Demonstrating leadership to maintain credibility, trust, and support with senior management and staff. Responsibilities: • Serves as liaison in establishing and main KOAT-TV the Hearst Television owned, ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant. This position provides critical support to the President/General Manager of KOAT-TV 7 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties. | Description for Internal Candidates | | | --- | --- | KOAT-TV the Hearst Television owned, ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant. This position provides critical support to the President/General Manager of KOAT-TV 7 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties. The position also serves as the bridge of communication between the station President/General Manager, internal departments, and the community. Demonstrating leadership to maintain credibility, trust, and support with senior management and staff. **Responsibilities:** - Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry-related boards and professional organizations; exercises confidentially, resourcefulness, and creativity in responding to internal and external inquiries. - Maintains Outlook Calendar and coordinates meetings with the excellent organization of the administrative office. - Answers incoming calls; takes messages as needed; refers callers to other internal departments, if appropriate. Addresses viewer concerns and problem-solves when needed. - Works with our corporate HR team to generate employee contracts. - Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate. - Learn various systems to pull daily, weekly, and monthly reports. Depending on the data collected more specific and specialized reports may need to be pulled as well. - Oversees and coordinates logistics for key KOAT initiatives and community partnerships. - Maintains current list of contacts. Maintains current and historical confidential business files (hard copy and electronic). - Works with others on the FCC Public File and necessary reports. - Makes travel and accommodation arrangements; prepares expense reports for reimbursement. - Completes projects and a variety of special assignments by establishing objectives; determining priorities, managing time, gaining the cooperation of others, monitoring progress; problem-solving, and making adjustments to plans. - Coordinates all station meetings for equipment needs, staff notification, and setup. - Completes other duties as assigned by the President/General Manager. - In-person attendance is required. **Qualifications:** - Possess excellent interpersonal and communication skills. - Demonstrate accuracy and attention to detail, which are critical competencies. - Have organizational aptitude and expertise coupled with dedication. - Possess strong gramma…