Executive Assistant - Talent Acquisition

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. We work with the world's most valuable brands and have global reach across 100+ markets, with deep local expertise. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow. For more information, visit WPP.com. Why we're hiring: We’re looking for a highly experienced Executive Assistant to provide senior-level support to the Global Head of Talent Acquisition: Tech and Data, the Global Head of Executive Search, and key members of the Executive Search function within WPP’s Talent Acquisition Centre of Excellence. This is a trusted, high-impact EA role supporting leaders who operate across global Talent Acquisition, specialist Data and Technology hiring, and senior Executive Search. You will act as a professional and proactive partner to the leaders you support, ensuring their time, priorities, meetings, communications, travel and follow-up are managed with accuracy, pace and discretion. You will work closely with senior stakeholders, candidates, hiring leaders, Executive Assistants and colleagues across the wider People and Talent Acquisition community. The right person will bring strong Executive Assistant experience, excellent judgement and the ability to operate independently in a confidential, senior stakeholder environment. You will be comfortable managing complex diaries, coordinating senior candidate interviews, arranging international travel, supporting expenses and ensuring actions are followed through to completion. This is a fast-paced, global role that requires structure, responsiveness and professionalism. We’re looking for someone who is highly organised, calm under pressure, confident using technology and AI tools such as Copilot, and able to anticipate needs before they arise. You will help senior TA leaders and the Executive Search function operate efficiently, professionally and with focus. What you'll be doing: Provide proactive Executive Assistant support to the Global Head of Talent Acquisition: Tech and Data, the Global Head of Executive Search and key members of the Executive Search function Manage complex, fast-changing diaries across multiple time zones, ensuring priorities are understood, conflicts are resolved and leaders’ time is used effectively Manage inboxes, communications and follow-up, helping prioritise requests, track actions and ensure timely responses Act as a coordination point across the Talent Acquisition CoE, Data and Tech TA pillar, Executive Search, People colleagues, senior business stakeholders and the wider EA network Use ATS platforms (Greenhouse and/or Thrive) to manage candidate activity, coordination, and data throughout the recruitment lifecycle with a strong focus on data accuracy and maintaining the integrity of candidate and recruitment records. Proficient in Microsoft Excel, Word, and PowerPoint to prepare and coordinate materials for leadership meetings, search updates, candidate discussions and executive briefings, ensuring documents are clear, accurate and ready for senior audiences Support interview coordination for senior candidates, including complex panel scheduling, candidate communications, interview materials, logistics and ensuring a professional candidate experience Coordinate leadership forums, search review meetings, team meetings and offsites, including agendas, logistics, minutes, actions and follow-up Handle highly confidential information rel…