Executive Assistant

**Executive Assistant – Full-Time** *Spine Medicine and Surgery of Long Island* **Location:** Ronkonkoma, NY Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, proactive, and dependable full-time **Executive Assistant** to directly support our CEO and leadership team. ## **Position Overview:** We are looking for a motivated **Executive Assistant** to serve as a key partner to our CEO. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing a fast-paced calendar, coordinating executive priorities, supporting cross-functional initiatives, and ensuring seamless execution of projects that drive operational efficiency and growth across the organization. ## **Key Responsibilities:** - Manage and coordinate the CEO’s calendar, meetings, and appointments - Serve as a primary point of contact for scheduling, communication flow, and executive priorities - Organize, monitor, and assist with email communications, ensuring timely follow-ups on high-priority items - Track and follow up on action items from leadership meetings, ensuring deliverables are completed accurately and on time - Assist in creating, maintaining, and executing project management tools and workflows to keep leadership initiatives aligned and on schedule - Prepare reports, presentations, meeting agendas, and documentation as needed - Coordinate with internal staff and external partners to support smooth day-to-day operations and executive requests - Support CEO-driven initiatives including operational projects, business development efforts, and strategic planning tasks - Maintain confidential files and records with accuracy, discretion, and professionalism - Assist with administrative tasks including correspondence, scheduling, vendor communications, and general office coordination as needed ## **Qualifications:** - Prior experience as an executive assistant, administrative assistant, or office coordinator required (healthcare experience preferred but not required) - Strong organizational and multitasking skills with exceptional attention to detail - Excellent communication and interpersonal abilities, both written and verbal - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems - Experience with project management software (e.g., Asana, Trello, Monday.com) preferred - Ability to handle sensitive and confidential information with professionalism - Ability to anticipate needs, take initiative, and work effectively in a fast-paced environment - Marketing or social media management experience a plus ## **Job Details:** - **Hours:** Full-time position, exact schedule may vary (30–39 hours/week) - **Remote Work:** Not available - **Benefits:** Eligibility after a waiting period (specific benefits apply) ## **Our Workplace Culture:** - **Detail-Oriented:** We prioritize accuracy and precision in all operations - **Outcome-Driven:** We focus on efficiency and delivering results for both staff and patients - **People-Centered:** We value collaboration, fairness, and compassion in all interactions - **Team-Oriented:** We thrive in a supportive, cooperative environment where everyone contributes to success