Executive Assistant & Project Manager

RVNAhealth is seeking a highly organized, proactive, and detail-oriented **Executive Assistant & Project Manager** to support our Executive Leadership Team and drive key organizational initiatives. This dynamic role serves as a trusted partner to senior leadership, providing executive-level administrative support while coordinating strategic projects, contract management, governance activities, compliance efforts, and agency-wide communications. The **Executive Assistant & Project Manager** will manage executive calendars, support Board of Directors operations, oversee contract administration, coordinate organizational projects and annual planning activities, and assist with regulatory, accreditation, and credentialing requirements. This individual plays a critical role in ensuring the smooth operation of executive functions while advancing organizational priorities and strategic goals. The ideal candidate is a skilled communicator with exceptional organizational and project management abilities who thrives in a fast-paced healthcare environment. Success in this role requires professionalism, discretion, sound judgment, and the ability to build strong relationships with leaders, staff, Board members, vendors, and external partners. **Key Areas of Responsibility:** **Executive Leadership Support** - Provide executive-level administrative support to the President & CEO and Executive Leadership Team. - Manages the CEO's complex and dynamic calendar, coordinating internal meetings, board functions, donor engagements, finance reviews, and external commitments. - Prepare correspondence, reports, presentations, agendas, meeting materials, and executive communications. Drafts, proofreads, and manages communications, presentations, and reports. - Ensure leadership is well prepared for meetings, presentations, and organizational initiatives. - Coordinate executive meetings, leadership retreats, Town Halls, and agency-wide events. - Manages administrative files related to contracts, licenses, certifications, and credentialing for leadership. **Board & Governance Administration** - Coordinate all administrative functions for the Board of Directors and Board Committees. - Prepare agendas, meeting materials, minutes, and Board communications. - Maintain Board records, governance documents, and the Board SharePoint portal. - Coordinate meeting logistics, annual calendars, and governance-related activities. **Contract Management & Administrative Oversight** - Manage the agency's contract administration process, including tracking, organizing, renewing, and maintaining vendor, consultant, and service agreements. - Maintain centralized contract documentation and ensure appropriate approvals and record retention. - Coordinate with internal departments and external partners regarding contract status and compliance. **Strategic Project & Business Planning** - Oversees the preparation and completion of the RVNAhealth Annual Business Plan (PIR). - Manages strategic initiatives and special projects, including annual goals tracking, internal campaigns, accreditation preparation, and quality improvement programs. - Supports CHAP accreditation efforts, licensing renewals, audits, and other regulatory requirements. **Regulatory Compliance, Credentialing & Accreditation Support** - Maintains updated policy manuals and administrative documentation. - Completes and submits recredentialing applications for insurance providers and regulatory bodies, including CHAP, PECOS, CT DPH, DSS, and Medicare. - Ensures agency filings are current and submitted to the Department of Consumer Protection, Department of Labor, Secretary of State, Department of Public Health, and other regulatory entities. - Supports compliance with HIPAA, CT DPH licensure, CHAP standards, and Medicare Conditions of Participation. **Internal Communications & Collaboration** - Coordinate internal communications and leadership announcements. - Develop and edit executive correspondence, presenta…