Executive Assistant

### **Executive Assistant – Remote** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Central Time Business Hours ### **About the Role** At Pavago, one of our clients is hiring an **Executive Assistant** to provide high-level support to the CEO of a well-established commercial furniture manufacturer’s representative group serving six U.S. states. This is more than a traditional administrative role. You’ll serve as the CEO’s trusted partner—managing executive priorities, coordinating communication, overseeing calendars, supporting proposals, maintaining CRM data, and improving day-to-day business operations. You’ll also play a key role in keeping projects organized, preparing business documents, managing sales-related administrative tasks, and identifying opportunities to improve efficiency through technology and AI. If you’re highly organized, proactive, detail-oriented, and enjoy helping executives operate at their best, this role is a strong fit. ### **What You’ll Own** ### **Executive Support & Calendar Management** - Manage the CEO’s inbox and prioritize communications. - Draft professional emails and correspondence on behalf of leadership. - Coordinate calendars, meetings, appointments, and scheduling priorities. - Protect executive focus time by proactively managing competing priorities. - Prepare meeting agendas, materials, and follow-up action items. - Coordinate internal and external meetings across multiple stakeholders. ### **Proposal & Sales Support** - Review incoming project opportunities and notifications. - Prepare ancillary product proposals using internal quoting software (training provided). - Ensure proposals are accurate, complete, and submitted on time. - Support proposal documentation and sales follow-up activities. - Assist with sales administration and client-facing documentation. ### **CRM Management & Reporting** - Maintain accurate CRM records and account information. - Update opportunities, activities, communications, and deal stages. - Track customer interactions and project progress. - Generate CRM reports and sales pipeline updates. - Ensure data accuracy and consistency across all records. ### **Administrative & Operational Support** - Prepare presentations, reports, spreadsheets, and business documents. - Coordinate follow-ups and ensure action items are completed on schedule. - Organize company documentation and maintain structured filing systems. - Support daily business operations and special projects. - Assist leadership with administrative and operational priorities. ### **Process Improvement** - Identify opportunities to improve administrative workflows. - Recommend and implement process improvements that increase efficiency. - Leverage AI tools such as ChatGPT, Copilot, or similar platforms to streamline repetitive work. - Help improve operational systems and internal processes as the business grows. ### **What Success Looks Like** - Executive schedules remain organized and optimized. - Emails and communications are managed efficiently. - Proposals are completed accurately and submitted on time. - CRM records stay clean, current, and reliable. - Administrative workflows become more efficient through continuous improvement. - Leadership spends more time on strategic priorities and less time on administrative tasks. ### **What Makes You a Strong Fit** - You are highly organized and detail-oriented. - You anticipate needs before they become problems. - You enjoy creating structure and improving processes. - You communicate professionally with internal and external stakeholders. - You take ownership and work independently with minimal supervision. - You enjoy helping executives operate more efficiently. ### **Required Experience & Skills** ### **Experience** - Previous experience as an: - Executive Assistant - Administrative Assistant - Operations Coordinator - Project Coordinator - Similar executive support role - Fluent written and spoken English. - Experience using CRM platf…