Executive Assistant

*Looking to take your career to the next level? Then this role is for you!* Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together! Profile Requirements: - Minimum 3+ years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role. - Professional experience in the Australian market, preferably within real estate, finance or mortgage broking, - Excellent written and verbal English communication skills with the ability to communicate professionally across all levels of an organisation. - Strong organisational and time management skills with the ability to manage multiple priorities in a fast-paced environment. - High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications. - Experience using project management and collaboration tools such as Asana, ClickUp, Monday.com, Trello, or similar platforms. - Ability to maintain strict confidentiality while demonstrating professionalism, discretion, and sound judgment. - Proactive, resourceful, and detail-oriented with excellent problem-solving skills and the ability to work independently with minimal supervision. - Comfortable using modern AI productivity tools such as ChatGPT, Microsoft Copilot, or Gemini to improve efficiency, research, and administrative workflows. Core responsibilities: - Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones while ensuring priorities are effectively managed. - Handle email and inbox management, draft professional correspondence, and respond to enquiries on behalf of executives when appropriate. - Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, and expense reconciliation. - Prepare reports, presentations, meeting agendas, minutes, and other business documentation with a high level of accuracy and professionalism. - Act as the primary point of contact between executives, clients, stakeholders, and internal teams, ensuring clear and timely communication. - Assist with project coordination by tracking action items, following up on deliverables, and helping ensure deadlines are met. - Manage confidential information with discretion while maintaining organised digital filing systems, records, and documentation. - Provide proactive administrative support by identifying process improvements, anticipating executive needs, and assisting with day-to-day business operations. ***Benefits:*** *Competitive salary* *Opportunity to shape the HR function of a rapidly growing BPO.* *Work closely with a team of industry leaders who have successfully scaled BPOs in the past.* *Career growth and development opportunities.* *Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!*