Executive Assistant

Executive Assistant Location: Playa Vista, California (in-person, five days per week) The return lane isn’t going to build itself. Come build it with us. Outpost is an orbital logistics company rewriting the rules of global logistics by building reusable Earth-return vehicles that unlock in-space manufacturing, on-orbit warehousing, and 60-minute global delivery through space. Our CarryAll vehicle family returns payloads ranging from 200 kilograms to 10 metric tons, lands within 10 meters of its target, and can then be refurbished and launched again. One vehicle, many missions: responsive logistics and precision delivery for national security; commercial cargo moved with real cadence; R&D payloads flown, tested, and refined across repeatable cycles; and critical aid delivered where roads and runways can’t reach. The demand is already here, validated through defense and civil agreements and supported by a growing pipeline of government and commercial customers. We have the customers, the team, and a clear technical path ahead of us. We’re building the return lane. Come build it with us. Who You Are You're the person who keeps everything running smoothly, anticipating needs, solving problems before they arise, and making life easier for the people you support. You’re highly organized, situationally aware, and know how to read the room. Whether it’s securing a last-minute meeting link or managing travel details down to the minute, you move with precision, confidence, and care. You take pride in doing things right the first time, seeing things through, and staying ahead of the curve. You’re comfortable shifting between strategic planning and hands-on tasks, and nothing falls through the cracks on your watch. You bring calm to chaos, clarity to clutter, and you’re the person people rely on when things really matter. We believe in recognizing great work and will value yours, your contributions won’t go unnoticed. Our President is a hands-on leaders who deeply appreciate reliability, thoughtfulness, and strong execution. We welcome applicants with a range of educational and professional backgrounds. Whether you’ve come up through traditional roles or taken a more unconventional path, what matters most to us is your judgment, follow-through, and work ethic. Responsibilities Support the President with: Full ownership of scheduling and calendars, coordinating internal and external meetings with attention to detail and context Keeping the President informed of their day, their week, and what’s coming, daily briefings (evening summaries for the next day), and nudges as needed Supporting inbox management with a goal of inbox zero Editing and drafting external emails, notes, and memos Escorting executives to calls/meetings and ensuring they stay on schedule, adjusting plans in real time when needed Tracking follow-ups, priorities, and action items Leading logistics for key meetings and events, drafting agendas, confirming attendees, reserving space, coordinating with Ops and IT Preparing digital briefing books (bios, logistics, talking points) Conducting research and preparing background materials Proofreading presentations and documents for accuracy and polish Booking travel, including flights, lodging, ground transport, and itineraries Submitting and tracking expense reports Being available outside standard office hours for urgent or time-sensitive needs Support reception-related duties including greeting guests, coordinating visitor logistics, and ensuring a professional front-of-house experience Qualifications Proven experience supporting senior executives or founders Excellent written and verbal communication Highly organized with strong problem-solving skills Calm under pressure and comfortable managing competing priorities Tech-fluent: Microsoft Office, AI tools (Claude, ChatGPT, etc), and more Professional presence and emotional intelligence, able to interact well with high-level partners and internal teams Comfortable with discret…