Executive Assistant & Marketing Coordinator

## **Position Overview** We are seeking an exceptional Executive Assistant & Marketing Coordinator to become an extension of our leadership team. This is not a traditional administrative role, it's an opportunity for someone who thrives in a fast-paced, high-growth environment, anticipates needs before they arise, and enjoys solving problems, improving systems, and making an impact across multiple companies. This individual will work directly with executive leadership while supporting initiatives across our family of companies, including Navigate Realty, Navigate Rentals, Navigate School and our investment and personal property portfolio. The ideal candidate is highly organized, technologically savvy, AI-forward, and energized by wearing multiple hats. ## **What You'll Do** **Executive Support** - Manage complex calendars, scheduling, and travel arrangements. - Anticipate executive needs and proactively solve problems before they become issues. - Keep the CEO organized by tracking priorities, deadlines, and follow-up items. - Prepare meeting agendas, presentations, reports, and executive communications. - Coordinate special projects from concept through completion. - Serve as a trusted partner to the CEO by helping move initiatives forward with minimal oversight. **Marketing Support** - Assist with marketing campaigns, events, and company initiatives. - Create, edit, and organize marketing materials and presentations. - Help coordinate social media, email marketing, and internal communications. - Leverage AI tools to improve marketing efficiency, content creation, and workflows. - Maintain brand consistency across all companies and projects. **Operations & Project Management** - Coordinate projects across multiple departments and sister companies. - Track action items and ensure projects are completed on time. - Identify bottlenecks and recommend more efficient processes. - Build systems, documentation, and workflows that improve productivity. - Jump into new initiatives with enthusiasm and help bring ideas to execution. ## **What We're Looking For** We're looking for someone who: - Is always **two steps ahead**, anticipating needs before being asked. - Thrives in a fast-paced, constantly evolving environment. - Is highly organized and naturally creates order from chaos. - Possesses exceptional attention to detail. - Is resourceful and finds solutions rather than waiting for direction. - Is emotionally mature, professional, and resilient under pressure. (This role requires someone who receives feedback well, adapts quickly, and doesn't take constructive feedback personally.) - Is comfortable juggling multiple priorities without losing sight of the details. - Has a strong understanding of modern technology and AI tools, and is excited to continually learn new platforms. - Is eager to grow professionally and take on increasing responsibility. - Communicates exceptionally well, both verbally and in writing. - Maintains strict confidentiality and exercises sound judgment. - Takes ownership of projects and follows them through to completion. - Loves finding ways to streamline processes, automate repetitive tasks, and make the organization more efficient. ## **Preferred Qualifications** - Experience supporting executives or senior leadership. - Marketing, communications, or project management experience. - Strong proficiency with Microsoft Office, Google Workspace, Canva, and project management software. - Experience using AI platforms such as ChatGPT and other productivity tools to improve efficiency. - Ability to quickly learn new technology and software platforms. - Experience working in a high-growth, entrepreneurial company is a plus. ## **Who You Are** You are the type of person who notices what needs to be done before anyone asks. You enjoy bringing structure to busy environments, love learning new technology, and are constantly looking for smarter, faster, and more effective ways to accomplish work. You aren't easily overwh…