Executive Assistant

We are seeking a sharp, proactive, and highly seasoned Executive Assistant to serve as a true business partner to the Head of ICONIQ Studio. This role goes well beyond traditional administrative support—the ideal candidate is a strategic operator who anticipates needs, drives accountability across stakeholders, and helps keep a fast-moving leader and team on track. Responsibilities span complex calendar and inbox management, relationship and network management, meeting follow-up and execution tracking, and seamless coordination of travel, events, and special projects. Maintaining confidentiality, multitasking effectively, demonstrating exceptional attention to detail, and exhibiting a strong work ethic are imperative for success. A passion for excellence and a no-task-too-big-or-too-small mindset are essential. What You'll Do: Serve as a true business partner to the Head of Studio, ensuring seamless flow of day-to-day activities and anticipating needs before they arise Own and proactively manage a complex, high-volume calendar across multiple time zones, balancing competing priorities with sound judgment Manage and prioritize a busy email inbox, drafting responses, flagging what matters, and triaging on behalf of the executive Drive relationship management by tracking and strategically planning engagement with internal stakeholders, external partners, and the broader ICONIQ community Capture follow-ups, action items, and key takeaways from meetings; proactively chase deliverables across stakeholders to keep workstreams on track Proactively capture, enter, and maintain meeting notes, contacts, and other relevant data in Salesforce and other systems to support an institutionalized process Seamlessly coordinate domestic and international travel logistics, meals, vendors, and lodging Proactively and strategically coordinate internal and external meetings, team events, and meeting materials Continually create and improve systems and processes around team functionality and operating cadence Send and track gifts, mailings, and other touchpoints Manage and process monthly expense reports with accuracy and timeliness Provide additional administrative and special project support as needed, including building rapport across the Studio team and partnering closely with colleagues across ICONIQ Demonstrate timely responsiveness outside of “regular” business hours when needed Ideal Candidate Background: 5+ years of experience in an executive support role, ideally supporting a senior leader within Venture Capital, Private Equity, Private Wealth Management, Management Consulting, Investment Banking, or a similarly fast-paced, professional services environment Track record of operating as a true business partner—not just an executor—with the maturity and judgment to represent a senior leader internally and externally Exceptional proactivity, ownership, and follow-through; takes pride in keeping people, projects, and commitments on track Exceptional communication skills, unwavering integrity, and the confidence to engage with all levels of the firm and external stakeholders What We Offer Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment. Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare. A matching 401(k) program. Commuter Benefits program. Stipends to support wellness and hybrid working arrangements. We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework. Smart-casual dress code. Location: Applicants are expected to work onsite in our San Francisco and Palo Alto offices in accordance with our hybrid working policy. Time will be split between both office locations. Compensation Range: ICONIQ is required by law to include a reasonable estimate of the…