Executive Assistant & Customer Success Support Associate (B2B SaaS)" (B2B SaaS) Hoboken, NJ

Title: Executive Assistant & Customer Success Support Associate (B2B SaaS) Prompt is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses, the teams within, and the patients they serve. As the fastest growing company in the therapy EMR space and the new standard in healthcare technology, we’re looking to bring on a Customer Success Support Associate with personal ambitions to provide the optimal backend support to our CS organization and Vice President, preparing our team internally to continue to provide a best-in-class service experience. This role is an unprecedented opportunity to have an immense impact on our industry leading Customer Success Team that ranks 85 Net Promoter Score points higher than our competition (in other words, people love Prompt). We’re looking for someone scrappy, willing to bring new ideas, take on big challenges, and is into doubling down on what works. We’re doing something special here and this role will be critical in taking Prompt to the next level. Why work for Prompt? - BIG Challenges: Here at Prompt, we are solving complex and unique problems that have plagued the healthcare industry since the dawn of time. - Talented People: Prompt didn't happen by chance, it's a team of incredibly talented and proven individuals who all made their mark before joining forces to build the greatest software on the planet for rehab therapists. - Healthy Approach: This isn't an investment bank, we work long hours when it's needed, but at Prompt you own your workload and the entire organization takes a liking to smart work (over hard work). - Positive Impact: Prompt helps outpatient rehab organizations treat more patients and deliver better care with less environmental waste. That means less surgery and less narcotic-based pain treatment, all while turning a paper-heavy industry digital. We aren't enthralled with patting ourselves on the back everyday, but it does feel good :) The Role: Our expectation of this role is that you serve as a direct executive assistant to our CS Vice President and support the entire CS team including our onboarding specialists with operational duties related to client success projects and processes and picking up anything that is needed from the team. This is an internal, non-client facing role. You will often liaise cross-functionally between sales, customer success, client experience, support, and the data transfer team for all things onboarding and implementation. The ideal candidate is someone who is extremely organized, is a clear, very strong communicator, loves organizing and tracking projects and is obsessive about taking on any task and any project and seeing it through to completion with absolute accuracy. More on that below! Key Responsibilities: - (~5-20% of your day) Serve as an executive assistant to the Vice President/Founding Team Member - Schedule meetings and events with key clientele and internally - Assist in email prioritization - Inbox clean up - Email drafting - Organization - Schedule and coordinate personal appointments as needed - Providing assistance to management team members and executives as needed - Administrative tasks to support Enterprise teams, requesting legal contracts, and contribute to building out new processes - Travel to in person sales and support meetings and conferences (~0-2 times per month) - (~80-95% of your day) Serve as a Support Associate to the CS Team - Provide general operational support to the CS team - You will be challenged to learn Microsoft Excel at an in depth level to assist the team in reporting needs and help organize and maximize your efficiency - Leverage a Project Management software (Asana) to organize your work and help complete projects - Gain a strong understanding of the Prompt product and client onboarding processes - Ensure client onboarding projects are set up in a timely manner - Own all organizational tasks related to back end processes for client onboardi…