Executive Assistant

## Job Description THIS POSITION IS ONLY OPEN TO INTERNAL ACS APPLICANTS. \*THE SELECTED CANDIDATE(S) WILL BE OFFERED A SALARY BETWEEN $78,440 – $104,239\* THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMAMENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE LISTED ABOVE. The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community. The Division of Child Protection (DCP) is charged with investigating all allegations of child abuse and maltreatment that the city receives from the New York Statewide Central Register of Child Abuse and Maltreatment. The Division of Child Protection encompasses Child Protective and Placement Services. Child Protective Services include the Child Protective Borough Offices, Family Preservation and Family Services Unit, Emergency Children’s Services (ECS), and the Office of Special Investigations (OSI). The DCP Executive and Central Office teams support the Deputy Commissioner and the Borough and Program offices. The team is comprised of a small number of leaders and experts. Roles and responsibilities include strategic planning; supporting case practice and administrative functions throughout DCP; developing, issuing, and training new policies and procedures; technology planning; coordinating responses on fatalities and critical cases; personnel and budget planning and tracking; emergency preparedness planning; special projects; and liaising and collaborating with internal and external stakeholders. Under the administrative direction of the five (5) Associate Commissioners for the Division of Child Protection, the Principal Administrative Associate III will be responsible for, but not limited to, the following functions: - Respond to telephone calls by taking messages, transferring calls, providing Information, screening calls, to facilitate telephone communication with the Associate Commissioners - Maintain the Associate Commissioners outlook calendar to determine availability, schedule meetings and notify of upcoming appointments - Responsible for the collection and distribution of materials and other documents to Assistant/ Borough Commissioners and leadership within the boroughs - Responsible for the Associate Commissioners incoming, outgoing and Interoffice mail, in order to facilitate communication within and outside of the program - Prepare materials for meetings by collecting preparing the agenda, printing out and assembling materials - Responsible for preparing correspondences, promotional transmittals, charts, reports, and appropriate forms for the Associate Commissioners - Responsible for scheduling meetings, interviews, and appointments - Prepare minutes of meetings held by the Associate Commissioners - Maintain official directory by receiving change notices and updating database to ensure directory reflects current status - Maintain the Associate Commissioners extensive files - Ordering preparing and receiving supplies PREFERRED SKILLS The preferred candidate will possess the following skills: - Excellent communications skills - Knowledgeable in Microsoft office, proficient in excel, word and outlook - Ability to deal tactfully and effectively with diverse constituencies - Familiarity working with NYC’s diverse communities - Knowledge of the NY State Connections comprehensive case management system, or other automated child welfare system - Bilingual ability to communicate clearly in Spanish or other languages is considered a plus for this position Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with chil…