Executive Assistant

**Summary:** This position is responsible for providing high-level administrative support to the CEO. **Responsibilities:** - Provides high-level administrative support and assistance to the CEO. - Acts as the point of contact among management, employees, clients and other external partners. - Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for CEO. - Schedules and attends meetings on behalf of CEO, taking notes and recording minutes. - Receives incoming communication or memos on behalf of CEO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. - Performs other related duties as assigned by CEO. **Qualifications** **EDUCATION & EXPERIENCE** - Associate degree or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience. **COMPUTER SKILLS REQUIRE:** - Internet Software - Spreadsheet Software - Inventory Software - Order Processing Systems - Word Processing Software - Electronic Mail Software **OTHER SKILSS REQUIRED:** - Excellent verbal and written communication skills. - Excellent organizational skills and attention to detail - Excellent time management skills with a proven ability to meet deadlines. - Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. **COMPETENCIES:** - **Attendance/Punctuality –**Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. - **Dependability –** Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. - **Planning/Organizing –** Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. - **Problem Solving –** Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. **PHYSICAL DEMANDS AND WORK ENVIRONMENT:** - Occasionally/Frequently/Continually required to stand. - Occasionally/Frequently/Continually required to walk. - Occasionally/Frequently/Continually required to sit. - Occasionally/Frequently/Continually required to utilize hand and finger dexterity. - Occasionally/Frequently/Continually required to climb, balance, bend, stoop, kneel or crawl. - Occasionally/Frequently/Continually required to talk or hear. - occasionally lift and/or move up to 20 pounds.