Executive Assistant (5670)

Are you a highly organized professional who thrives in a fast-paced environment where no two days are the same? Do you enjoy managing executive priorities, coordinating high-level meetings, handling confidential information, and keeping operations running seamlessly? Hogan Manufacturing is looking for an exceptional **Executive Assistant** to support our CEO. This is more than an administrative role, t's an opportunity to become a trusted partner, working closely with executive leadership, the Board of Directors, legal counsel, and key stakeholders across the organization. If you're proactive, detail-oriented, and enjoy solving problems before they arise, we'd love to meet you. ### **What You'll Do** As the Executive Assistant, you'll play a vital role in supporting the CEO and ensuring executive operations run efficiently. Responsibilities include: - Manage the CEO's calendar, travel arrangements, meetings, and executive correspondence. - Prepare, review, and proofread presentations, reports, and executive communications. - Coordinate Board of Directors and committee meetings, including agendas, meeting materials, minutes, and follow-up action items. - Serve as a professional point of contact for board members, employees, customers, vendors, and other business partners. - Handle highly confidential information with professionalism, discretion, and sound judgment. - Assist with legal and corporate administration, including maintaining corporate records and supporting communications with attorneys, consultants, and vendors. - Proofread legal documents and organize legal files, pleadings, and discovery materials. - Coordinate executive meetings, company events, luncheons, and employee celebrations. - Manage special projects and executive initiatives while tracking deadlines and deliverables. - Recommend process improvements that enhance efficiency and organization. - Provide backup support for company phones, employee call-ins, voicemail greetings, and mail distribution as needed. ### **What We're Looking For** The ideal candidate is: - Exceptionally organized with outstanding attention to detail. - Able to prioritize multiple projects and changing deadlines. - A strong written and verbal communicator. - Professional, polished, and comfortable interacting with executives and board members. - Skilled at maintaining confidentiality and handling sensitive information. - Proactive, resourceful, and able to work independently with minimal direction. - Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Skills/Requirements: - Strong customer service orientation with excellent interpersonal skills. - Exceptional proofreading abilities to ensure accuracy in written communications. - Experience in project coordination to support various initiatives effectively. - Familiarity with file management systems and clerical duties. - Bachelor’s degree (B.A.) from four-year college or university; or five+ years related experience and/or training; or equivalent combination of education and experience. **About Hogan Mfg., Inc.** Rooted in the Hogan family’s legacy since 1944, Hogan Mfg., Inc. is a customer-focused manufacturer delivering quality products and value-added services, including large transit components; accessibility solutions under our LIFT-U® brand that is sold and serviced in all 50 US states including Canada; Byk-Rak® and commercial trailers businesses. We leverage the latest technologies to enhance our offerings and remain sought after as a global leader in diverse manufacturing services. Hogan’s operations encompass 3 campuses located in Escalon, CA and Stockton, CA.