Executive Administrative Specialist

**Our Mission:** At Dobbs Defense, we deliver mission-centric IT, Cyber, and data analytics solutions for our government and commercial clients through the convergence of automation, innovation, training, and education. Delivering high-quality IT, cybersecurity, and data analytics solutions through proven and innovative methods is our vision. **Job Description:** Dobbs Defense Solutions is seeking an Executive Administrative Specialist to provide professional and proactive mission-oriented administrative support to the assigned U.S. Coast Guard Office of the Chief Information Officer (OCIO) office. **Duties:** - Learn and maintain a working knowledge of the United States Coast Guard, the Department of Homeland Security (DHS), and specifically those interagency partners the OCIO may interact with most. This may include implementing administrative workflows, procedures, and guidelines to achieve a smooth exchange of information and coordination of mission requirements. - Independently provide professional and responsive secretarial and executive support to leadership personnel and staff in support of organizational mission requirements. This will require executing a broad range of secretarial responsibilities with some tasks occurring routinely and/or on an ad-hoc basis per real-time needs of the office. - Independently manage office schedules and calendars to administratively support timely planning, coordination, execution, and completion of business rhythms, corporate requirements, and events such as meetings, conferences, and travel. - Independently apply mature and objective judgment to determine the best approach and course of action in both routine and non-routine administrative situations, accurately interpreting and adapting guidelines, including unwritten policies, precedents, and practices that are not always completely applicable to a changing situation. - Advise senior leadership personnel and its staff on a broad range of administrative requirements. This includes serving as focal point for coordinating, consolidating, reviewing, and managing information, and providing guidance concerning office administrative requirements in concert with the designated Government Chief of Staff (CoS), Executive Officer, and other staff personnel. - Proactively anticipate and keep leadership and/or staff apprised of high-priority issues, requirements, and developments related to office business and administrative activities. - Perform administrative activities to facilitate the planning, coordination, and execution of corporate organizational functions (e.g., events, town halls, all-hands, meetings, conferences, and other official gatherings) the office may host, support, and/or participate in. - Produce draft and/or final office correspondence or documents for senior leadership’s consideration and signature in accordance with the USCG Correspondence Manual (COMDTINST M5216.4). Review and provide recommended edits to office correspondence and documents. - Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, and other offices, under general directives. - Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms. - Assist with the development of guidance, procedures, and/or policies relative to facilitating administrative activities of the organization. These functions may include training and travel budgets, suspense systems, space planning, personnel management, records management, logistics support, and asset tracking. - Perform basic research in support of reports and other administrative requirements. - Support the creation of office briefings either as the one creating or reviewing the briefing content and format. - Advise leadership and staff on the org…