Executive Administrative Assistant to the Chief Strategy Legal Affairs Officer

Job Summary: The Executive Administrative Assistant provides dedicated executive support to the Chief Strategy & Legal Affairs Officer and leader of the Corporate Strategy & Legal Affairs (CSLA) organization. This highly visible role serves as a trusted partner to the executive, helping drive organizational effectiveness, executive operations, and leadership team coordination across Legal, Strategy, and Global Affairs. The Executive Administrative Assistant will manage complex executive scheduling, facilitate leadership team operations, coordinate strategic meetings and events, and ensure seamless execution of priorities across a diverse and global organization. **Primary Duties & Responsibilities:** Executive Support - Manage the executive’s complex calendar, prioritizing competing demands and ensuring alignment with business priorities. - Coordinate domestic and international travel arrangements, itineraries, and logistics. - Prepare meeting agendas, briefing materials, presentations, and executive correspondence. - Screen and prioritize incoming communications, requests, and meeting invitations. - Track key action items and follow-through on executive commitments. Leadership Team Operations - Support the CSLA leadership team, including leaders across Legal, Marketing, Communications, Government Affairs, Strategy and Global Affairs. - Coordinate leadership team meetings, offsites, strategic planning sessions, and organizational reviews. - Manage meeting logistics, materials preparation, and follow-up actions. - Facilitate cross-functional communication and collaboration across the organization. Strategic and Organizational Support - Assist with planning and execution of organizational initiatives and executive priorities. - Coordinate internal and external stakeholder meetings and events. - Support budget administration, purchase requisitions, expense reporting, and vendor coordination. - Maintain confidentiality of highly sensitive business, legal, personnel, and strategic information. - Help manage organizational communications and executive engagement activities. Administrative Excellence - Develop and maintain efficient administrative processes and systems. - Coordinate executive office operations and special projects. - Partner with other executive assistants and administrative professionals across the company. - Identify opportunities to improve operational efficiency and organizational effectiveness. Education & Experience: - Bachelor’s degree or equivalent experience. - 8+ years of executive administrative experience supporting senior executives. - Experience supporting C-suite or executive leadership teams in a complex corporate environment. - Exceptional organizational, communication, and project management skills. - Demonstrated ability to manage highly confidential information with discretion. - Advanced proficiency with Microsoft Office, collaboration tools, and executive support technologies. - Ability to prioritize multiple competing demands in a fast-paced environment. Preferred - Experience supporting leaders in legal, corporate affairs, public affairs, communications, or related functions. - Experience working within a public company environment. - Experience coordinating global meetings, travel, and executive engagements. - Demonstrated ability to operate independently and anticipate executive needs. Key Competencies - Executive presence and professionalism - Sound judgment and discretion - Strong relationship-building skills - Proactive problem-solving - Attention to detail and operational excellence - Adaptability and resilience - Ability to influence and coordinate across functions Success Measures - Effective management of executive priorities and time. - Seamless execution of leadership team operations. - Strong partnership with the Chief Corporate Affairs Officer and CSLA leadership team. - High-quality coordination of strategic initiatives, meetings, and events. - Consistent demonstration of discre…