Executive Administrative Assistant

Here at Scout Motors, we're carrying forward the heritage of one of the most iconic American vehicles in history. A vehicle dating back to 1960. One that forged the path for future generations of rugged SUVs and trucks and will do so once again. But Scout is more than just a brand, it’s a legacy steeped in a culture of exploration, caretaking, and hard work. The Scout brand is all about respect. Respect for the past and the future by taking an iconic American brand that hasn’t been around for a while, electrifying it, digitizing it, and loading it with American innovation. Respect for communities by creating a company that stands for its people and its customers. Respect for both work and play, with vehicles that are equally at home at a camp site, a job site, or on a Tuesday commute. And respect for our customers by developing two powertrains that meet their requirements — an all-electric powertrain as well as the Harvester™ range extender powertrain which includes a built-in gas-powered generator with an estimated 500 miles of combined range. At Scout Motors, we empower our talented, inclusive, and entrepreneurial teams to innovate. What makes a Scout employee? Someone who is a visionary and a leader, who seeks new paths and shares lessons learned. A knowledgeable doer who collaborates across the company to build better. A go-getter with unrivaled passion. Join us at Scout Motors and be part of shaping the future of transportation. If you're ready to drive change and make history, apply now! Position Summary The Executive Administrative Assistant provides administrative support to the General Counsel (GC) and VP, Commercial Operations (VPCO). This role requires exceptional organizational skills, professional discretion, strong communication abilities, and the capability to manage complex schedules and priorities. The individual will serve as a key partner to both executives, enabling effective leadership and operational efficiency across the organization. What you’ll do Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following: Executive Support Manage complex calendars for the GC and VPCO, including scheduling meetings (including team and committee/working group meetings), coordinating availability, resolving scheduling conflicts and triaging calls, meetings and engagements. Handle travel arrangements, itineraries, and logistics for domestic and international travel. Prepare, review, and edit documents, presentations, reports, and briefing materials. Serve as the primary point of contact between the executives and internal/external stakeholders. Operational & Administrative Management Maintain confidentiality and handle sensitive information with the highest degree of professionalism. Assist with budget tracking, invoice processing, and expense reporting for both executives. Monitor and manage incoming communications and correspondence, and prioritize items requiring executive attention. Organize and maintain team documents and information on the company intranet and document systems. Office & Communication Coordination Ensure timely and accurate communication between leadership and broader organization. Draft professional emails, announcements, and internal communications as needed. Coordinate and support execution of leadership and other meetings for the Legal and Commercial Operations Teams, including meeting attendance, logistics, special guest invitations, third party coordination, agenda creation, note-taking, and action-item follow-up. Build strong working relationships across all levels of the company to facilitate effective collaboration. Location & Travel Expectations : This role may be based out of the Scout Motors corporate headquarters in Charlotte, NC . This role requires 4-5 days per week in the office, with regular in-person meetings and events. Applicants should expect that the role will require the ability to convene with Sco…