Executive/ Administrative Assistant - Engineering (34480)

**Executive/ Administrative Assistant** **Location:** South Hackensack, NJ **Department:** Power & Energy **About Boswell** Since our founding in 1924, Boswell has evolved into a fully integrated, multi-disciplinary, nationally awarded engineering firm offering professional consulting services to public and private sector clients. For over a century, we have established ourselves as a premier provider of comprehensive engineering solutions, building a reputation for excellence, integrity, and innovation. At Boswell, we recognize that the individuals who work here will always be our greatest asset. We take pride in fostering a positive internal culture and an environment that promotes employee satisfaction and professional growth. **Role Summary** Due to continued growth, Boswell is seeking a highly organized and proactive Administrative Assistant to serve as the key administrative partner to our Vice President of our vital Power & Energy Division. Our ideal candidate is detail-oriented, adaptable professional capable of managing multi-faceted responsibilities in a fast-paced engineering environment while maintaining the highest level of confidentiality and professionalism. This vital position reports daily to our South Hackensack, NJ Headquarters. **Key Responsibilities** - **Executive & Department Support (10 – 12 people):** Provide administrative assistance to the Department Head, including calendar management, meeting coordination, travel arrangements, and telephone screening - **Technical Document & Data Management:** Prepare, proofread, and format highly detailed technical correspondence, client forms, spreadsheets, and engineering reports; maintain and update divisional databases, physical files, and digital scans - **Process Flow & Synchronization:** Learn, implement and lead the required processes for various clients and stakeholders (including electric utilities, municipalities) - **Logistics & Event Planning:** Coordinate logistics, scheduling, and materials for internal team meetings, external client presentations, and industry conferences - **Information Security:** Discreetly handle and safeguard proprietary business information and sensitive client data **Qualifications & Skills** - **Experience: A minimum of 7+ years of proven administrative experience within an Engineering, Utilities and/ or Construction office environment (electric utilities experience preferred but not required)** - **Education:** Associate’s Degree, Bachelor’s Degree or relevant Certification(s) are preferred. - **Technical Proficiency:** Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with a strong aptitude for learning industry-specific database software - Exceptional verbal and written communication skills (including expert-level grammar and proofreading); strong and collaborative problem-solving capabilities - Demonstrated ability to multi-task, prioritize conflicting deadlines, and operate independently as a self-starter **Compensation, Benefits & Growth** We recognize that the best way to provide services of the highest quality is by investing in our employees. **Total Rewards:** - **Health & Wellness:** Comprehensive medical, dental, and vision insurance; Flexible Spending Account (FSA) and Health Savings Account (HSA) - **Financial Security:** 401(k) with company match, company-paid life insurance, and Short-Term/Long-Term Disability (STD/LTD) - **Work-Life Balance:** Generous Paid Time Off (PTO) including vacation, sick days, and holidays; Paid Maternity and Paternity Leave - **Professional Development:** Expert training and mentoring, including Boswell Academy and tuition assistance programs **Pay Transparency:** In accordance with local law, the hourly-exempt range below is applicable for the job and location associated with this requisition. Actual compensation will vary based on specific relevant experience, education, certifications, and other compensable factors. **Salary Range:** $28 - $33 /…