Executive Administrative Assistant

**Who We Are** Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service cutting-edge equipment that helps our customers manufacture display and semiconductor chips – the brains of devices we use every day. As the foundation of the global electronics industry, Applied enables the exciting technologies that literally connect our world – like AI and IoT. If you want to push the boundaries of materials science and engineering to create next generation technology, join us to deliver material innovation that changes the world. **What We Offer** Salary: $40.00 - $55.00 Location: Santa Clara,CA You’ll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possible—while learning every day in a supportive leading global company. Visit our Careers website to learn more. At Applied Materials, we care about the health and wellbeing of our employees. We’re committed to providing programs and support that encourage personal and professional growth and care for you at work, at home, or wherever you may go. Learn more about our [benefits](https://hrportal.ehr.com/applied/). **Executive** **Administrative** **Assistant** **Location:** Santa Clara **About the Role** We are looking for a sharp, proactive Executive Administrative Assistant to support a VP/Executive leader in a global, high-velocity AI/ML-driven organization. This is not a reactive role — you will be two steps ahead, anticipating needs before they are voiced, keeping recurring leadership cadences and cross-functional initiatives on track, and acting as a trusted liaison to internal leaders, external technology partners, and vendors. You will use AI tools to work smarter and serve as connective tissue across globally distributed teams and time zones. **Core Responsibilities****1. Executive Support & Calendar Management****•** Own complex, multi-time zone calendar management — prioritizing and resolving conflicts without hand-holding**•** Prioritize meeting requests based on business impact and executive bandwidth**•** Coordinate leadership meetings, staff meetings, and offsite end-to-end**•** Support leadership forums and recurring executive staff meeting cadences, ensuring continuity and follow-through**•** Coordinate with other Executive Admins to align schedules, resolve conflicts, and ensure seamless planning across leadership teams**•** Manage recurring leadership cadences — 1:1s, bi-weekly and monthly staff syncs scheduled out across the fiscal year — and proactively rebook them when priorities, travel, or availability shift **•** Triage the day’s schedule each morning and, when the executive is traveling or out, clear and reschedule meetings and notify the affected owners **2. Communication & Gatekeeping****•** Serve as the primary point of contact for internal and external stakeholders**•** Screen emails, draft responses, and escalate critical items with good judgment**•** Ensure executives are always prepared — right context, right materials, right time**•** Draft and send correspondence on the executive’s behalf and relay timely updates to internal and external stakeholders **•** Check in proactively with the executive and surrounding leaders to confirm attendance, logistics, and next steps **3. Meeting & Event Coordination****•** Prepare agendas, presentations, and briefing documents**•** Capture action items and drive follow-up with stakeholders across org boundaries**•** **Coordinate large meetings, leadership reviews, governance sessions, company events, and large-scale workshops, including conference room reservations, catering management, attendee communications, and day-of logistics.****•** **Facilitate onsite executive and team gatherings to ensure a professional, engaging,…