Events Coordinator - CHC Oakland (5 days on-site)

The California Endowment is seeking an Events Coordinator for the Center for Health Communities (CHC), Oakland Office. Reporting to the Events Manager, this on-site role will report 5 days in one of our Oakland office We expect to accept applications until **August 7.** However, because we review candidates as they apply, the role may be filled before this date. To ensure your application is considered in the first wave of interviews, please submit your materials as soon as possible. The California Endowment (The Endowment) is a private, statewide health foundation established in 1996 whose mission is to expand access to affordable, quality health care for underserved individuals and communities and to promote fundamental improvements in the health status of all Californians. We envision a California that leads the nation as a powerful and conscientious voice for wellness, inclusion, and shared prosperity. Headquartered in downtown Los Angeles, the Endowment has regional offices in Sacramento, Oakland, Fresno and San Diego, with staff working throughout the state. We challenge the conventional wisdom that medical settings and individual choices are solely responsible for people’s health. We believe that health happens in neighborhoods, schools, and with prevention**.** **Position Summary:** The Events Coordinator is the primary authority on the scheduling system for the conference center. The position is responsible for scheduling and managing of all conference center events, and all TCE meetings. The Events Coordinator is in charge of the daily event operations for the Conference Center. They oversee that all center policies and procedures are implemented and that customer services standards are upheld. This position works in conjunction with the Events Manager to update and improve all web, menu, and marketing material. This position manages office operations to ensure that guests and TCE staff are supported. The position works closely with the conference center staff, CHC Staff and selection committee to ensure smooth daily operations of the conference center. **Key Responsibilities:** - Processes requests for conference space and maintains reservation log - Manages event requests - Supports specified program managers in their event needs for the administrative offices. - Works with senior administrative staff to assist with program manager calendars with regards to guest for meetings at the Oakland office. - Manages flow of TCE guests into and out of building and upholds security protocols - Manages the flow of information into and out of the office and ensures appropriate documentation is maintained at all times. - Works with the Events Manager to ensure that the business center is maintained and staffed. - Is responsible for closing the front desk and center every day. - Organizes all materials for weekly selection committee. - Supports and assists all internal users in meeting planning. - Creates all diagrams and room charts for internal events. - Works with internal clients to ensure all audio visual needs are processed. - Works with conference center staff to ensure all room set ups are processed correctly. - Works with the Events Manager to ensure all operational needs are processed. - Cross-trained in all conference center responsibilities including reservations, A/V and set-up. - Ensures the smooth logistical operation of the conference center. - Implements and evaluates room set-up, transition and striking processes. - Supports and assists Endowment Board and guests in meeting planning. - Ensures guest’s reservations and meetings comply with Center policies. - Manages all Banquet Event Orders (BEO’s) for internal events. - Manages all audio visual requests for internal meetings in the center and administrative offices. - Oversees the building janitorial staff as it relates to the maintenance of the conference center. - Acts as liaison and manager for all internal events. - Acts as liaison with Catering organizati…