Events and Meetings Associate

ABOUT US The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve society�s greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners. FINANCIAL SECURITY PROGRAM The Aspen Institute Financial Security Program�s (Aspen FSP) mission is to illuminate and solve the most critical financial challenges facing American households and to make financial security for all a top national priority. We aim for nothing less than a more inclusive economy with reduced wealth inequality and shared prosperity. We believe that transformational change requires innovation, trust, leadership, and entrepreneurial thinking. Aspen FSP galvanizes a diverse set of leaders across the public, private, and nonprofit sectors to solve the most critical financial challenges. We do this through deep, deliberate private and public dialogues and by elevating evidence-based research and solutions that will strengthen the financial health and security of financially vulnerable Americans. ABOUT THIS ROLE Reporting to the Event and Operations Manager, the Events and Meetings Associate coordinates and executes a portfolio of in-person, digital, and hybrid meetings and events for Aspen FSP. The Events and Meetings Associate manages multiple simultaneous workstreams, ensuring a stellar quality of experience with the brand while engaging with key internal and external stakeholders to promote engagement with Aspen FSP and help initiatives achieve their goals. The salary range for this position is $62,000 - $70,000. The role is based at Aspen�s Washington D.C. headquarters, with an in-office expectation of a minimum of 2x a week to collaborate with colleagues. WHAT YOU WILL DO Logistics and Event Execution Execute logistical responsibilities of digital, in-person, and hybrid events, including site selection and management of vendor contracts (AV, catering, room rental, subscriptions). Scout, source, and manage hotel or conference services (BEO selection and review, room blocks). Lead pre-event planning including runs-of-show, tech checks, and speaker management and preparation. Own on-site or on-platform event operations, including setup, registration, troubleshooting, and breakdown. Serve as the onsite point of contact during live events. Coordinate attendee logistics such as registration, travel, accommodations, and accessibility accommodations. Strategic Alignment and Goal-Setting Partner with program leads to understand and refine the purpose, objectives, outcomes, and target audiences for each meeting or event; help advance progress toward the event�s strategic goal. Advise on and contribute to the impact goals for events and meeting management, and collect and maintain updated metrics to ensure quality, consistency, and attendee experience across Aspen FSP. Translate program priorities into event formats and agenda, recommending the appropriate event modality and scale based on objectives, audience, and resources. Project Management and Planning Generate comprehensive meeting or event workplans, complete with major milestones, roles and responsibilities, and internal meeting agendas to ensure that goals and deadlines are met. Project-manage the workplans from kick-off to completion, proactively tracking dependencies and resolving issues to keep events on schedule, while coordinating across internal teams and external partners to ensure all contributors understand their deliverables and timelines. Anticipate risks and develop contingency plans to keep events on track when circumstances change. Lead internal planning meetings and status check-ins, keeping stakeholders informed of progress, decisions, and open items. Content and Materials Production Guide the lifecycle of eve…