Event Coordinator (Limited Appointment)

Associated Students UCLA, as a responsive student-centered organization, provides innovative and excellent services, programs, products, and facilities for the entire UCLA community. ASUCLA was created when the campus first opened in 1919. Even in the very early years, ASUCLA meant student government, student publications, and student services such as a bookstore and cafeteria. Today, ASUCLA has evolved into a four-part organization. These four entities collectively make up the largest student association in the country. The four entities are: - Undergraduate Students Association – elected representatives of the undergraduate student body. - Graduate Students Association – elected representatives of the graduate student body. - Student Media – this includes the Daily Bruin, UCLARadio.com, the Bruin Life Yearbook, and seven different magazines. - Services & Enterprises – this division is designed to meet the everyday needs of students and the campus community. Major divisions are the Student Union, Event Services, UCLA Restaurants, UCLA Store, UCLA Photography, and Trademarks & Licensing. Goals of Associated Students UCLA: Products - To provide essential and convenient items that are easily accessible, of high quality, and low cost, including, but not limited to, academic support, food, trademark merchandise, and convenience products. In addition, to continue evaluating the utility and convenience of all products to make improvements that will best serve the UCLA community. Facilities - To provide a welcoming environment that contains as much space as possible for the optimal functioning of general academic support, student governments, student organizations, and social gatherings. To have state-of-the-art venues for programming and efficient, aesthetic, and multi-functional commercial outlets. Programs - To provide and support a diversified array of programming by prioritizing student-run, student-initiated, student-centered programming that reflects the needs of the campus community in order to enhance educational, cultural, and developmental social interaction. Services - To provide an outstanding level of support to student government, student groups, and student programs through the state-of-the-art office and community spaces, and by providing adequate financial resources and personnel to ensure an active and vibrant campus life. **Event Coordinator (Limited Appointment)** Hourly Range: $25.00- $27.00 Department: Event Services **Summary of Key Responsibilities:** Under the direction of the Interim Event Operations Manager, the Event Coordinator (EC) is responsible for event management, including logistics planning and day-of execution/coordination for events and meetings held in the ASUCLA operated meeting and venue spaces. The incumbent primarily supports ASUCLA internal clients and Tier 1 Registered Campus Organizations reserving Bruin Plaza, ensuring a high-quality event experience from planning through execution. As part of the ASUCLA Event Services team, the Event Coordinator performs a wide range of event-specific project and administrative functions, maintaining detailed and organized event files, ensuring policies and procedures are followed and properly documented, coordinating with suppliers, and conducting post-event evaluations. The Event Coordinator event staff, including hiring, training, scheduling, and providing leadership, direction, and ongoing support to ensure successful event execution. Event Management & Execution - Lead planning, coordination, and day-of execution for assigned events - Ensure all logistical requirements, timelines, and event plans are executed accurately - Serve as the primary on-site contact during event execution - Maintain detailed and organized event files and documentation - Conduct post-event evaluations to assess performance and identify improvements - Ensures proper paperwork and authorizations are completed for invoice reconciliation. Client & Event Coordination - Works d…