Elementary Secretary

Elementary Secretary JobID: 769 Position Type: Secretarial/Clerical/School Secretary Date Posted: 7/16/2026 Location: Wray Elementary School Date Available: Immediately Closing Date: Open Until Filled Additional Information: Show/Hide Title: Elementary Secretary Classified Salary Schedule FLSA STATUS: Non-Exempt REPORTS TO: WES Principal or Designee QUALIFICATIONS: Must have a high school diploma or the equivalent Must have a valid Drivers License Must be able to work in a team environment Must have the ability to handle multiple tasks and prioritize accordingly, work independently, and perform individual projects and routine matters with minimal direction and supervision Must have the ability to work independently on projects assigned by the Elementary School Principal Must have a working knowledge of office procedures/practices Must have a working knowledge of office procedures/practices and demonstrates familiarity with basic office equipment such as multi-line phones, and copiers Computer knowledge in database, word processing, spreadsheet and bookkeeping on the current PC environment Must be able to accomplish basic accounting and/or bookkeeping procedures. Must be able to account for money, keep accurate records and balance accounts Must be able to process building documents such as daily student attendance, staff leave of absence, substitute and classified staff time sheets, etc. Must have the ability to maintain effective working relationships with students, faculty, other administrators and the general public and to deal with public relations problems courteously and tactfully Must have good interpersonal and communication skills Maintain information and data in a confidential and secure manner SUPERVISES: The student office help, and monitors the ISS students/room JOB GOAL: Secretary to the Elementary School Principal shall perform secretarial/clerical duties for the WES School. Responsibilities: Responds to inquiries from a variety of internal and external parties by phone, letter, and/ or in person (e.g. staff, parents, students, etc.) Answer the telephone, screens, and direct calls, coordinate student appointments (e.g. call classrooms, file and record required documentation for absences) Maintain office equipment in proper functioning order and maintain a sufficient inventory of supplies for such machines (e.g. toner, ink, toner, etc.) Know and carry out emergency awareness procedures, and maintains required record keeping (e.g. tornado and fire drills) Must maintain a current "Certificate of Medication Administration" to administer first aid and medication to students under the direction of a health professional for the purpose of meeting immediate healthcare needs Monitor the bell system, and makes school-wide announcements Order, track, and dispense supplies Prepare and send transcripts for all students as requested. Secures substitutes for on-site staff coverage for teachers and Para's as necessary, updating Sub Calendar Record staff and faculty attendance records, process time sheets for classified staff in iVisions and TimeClock Plus for payroll Sort mail for the office Prepare the daily/weekly announcements Prepares a variety of reports and written materials (e.g. report cards, attendance activity, transcripts, and other correspondences as necessary) Prepare opening for school packets, and information, and assign student lockers/cubbies Assist other secretaries as time permits Assist the principal in preparing weekly bulletin and distribute Assist in inventory and end-of-school reports and award certificates as directed Maintain petty cash accounts/works closely with District Office personnel in paying small instructional bills Supervise and train student office help, monitors students in the ISS room Provide data for student counts and other official information Prepare end-of-year school reports Maintain confidentiality and integrity in handling information and documents Treats each person with respect…