Education Secretary (ALA)

Under general supervision of the Superintendent/Director of Education/Administrator/Manager/Supervisor, or Education Leader, the Education Secretary provides administrative support for the department. Assists with a variety of administrative office tasks and clerical services to ensure efficiency and improvement in achieving the overall department goals and objectives. **Primary Job Functions** Primary functions may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification.**Essential Components of the Job** **Administration:** Provides administrative support and clerical services for the department to include, but not limited to, the following: - Protects access and dissemination of confidential department information. - Processes and catalogues work orders. Establishes and maintains a work order filing system. - Provides administrative support, including drafting letters, report compilation to departmental staff. - Maintains and updates databases and spreadsheets. - Prepares, collates and distributes meeting notes, committee meeting notes, minutes, agendas. - Attends staff meetings/committee meetings to record decisions and actions of these groups via minutes etc. - Performs general reception duties, including greeting visitors/staff, answering and directing phone calls and providing front desk support. **Office Task:** Prioritizes clerical and administrative workflow and performs required tasks in an accurate, timely and professional manner. - Coordinates copying, printing, and recording services on behalf of the department. - Executes a variety of office administrative support activities for program and office. - Acts as a primary customer service representative for the department. Answers and redirect calls, screen emails, manage business mail, and welcome office visitors. - Accept customer feedback, complaints and routing to the proper department authority. - Schedules conference rooms and ensures proper and timely setup including any food coordination if required. - Makes travel arrangements for management, meeting, and other scheduling in consultation with and on behalf of the department. - Maintains the administrative office of the department, organizes, monitor inventory, reorder office supplies, coordinates with vendors. **Planning:** - Manages multiple calendars, schedules meetings appropriately, enforces information submission deadlines and ensures all materials are received within the established guidelines. - Organize, priorities and meet deadlines with accurate attention to detail while working with frequent interruptions and minimum supervision. **General Duties** - Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. **Knowledge, Skills, Abilities and Other Characteristics** **A willingness to learn and understand:** - The History, culture, traditions, and customs of the Salt River Pima-Maricopa Indian Community. **Knowledge of:** - Advanced customer service principles and techniques - Department policies, practices and procedures Customer service principles - Computerized office systems - Microsoft Office Suite applications. **Skilled in:** - Identifying and maintaining confidentiality of sensitive and important information while using diplomacy and tact. - Establishing and maintaining effective working relationships with Education Board, management staff, employees, SRPMIC Community members, regulatory agencies, co-workers, as well as outside resources - Organization and multitasking - Preparing written correspondence and reports - Listening and communicating effectively at all levels of the organization and Community **Ability to:** - Analyze data, draw logical conclusions, and make sound decisions - Assist with special events as needed - Lift & carry 25…